Board of Deacons Meeting Minutes

        November 17, 2012

中文翻譯在段落D.

A. In Attendance:

1. Presentees: Howard Chen, Emily Cheng, Paul Huang, Xinyu Li, Patrick Lin (Secretary), Wensong Pan, Loren Shih, Jiyong Wang (Treasurer), Ruike Wang (Head Deacon).
2. Invitees:

1. BoE members: K.C. Chu (Chair, Board of Elder), Caleb Chang(Sr. Pastor)
2. Deacon elects: Philip Sailer, Joshua Chang, Chunyi Hu, Lance Pan, Xinwen Wang.
3. A/V team members: Chiway Hsiung, Thomas Yan.

3. Absentees: Joseph Chiu, John Cintolo, David Tran.

B. Location:

Conference room, church office building.

C. Meeting Agenda & Minutes:

1. Collective Prayers - All participants pray around the table at 9:07 am.
2. Welcome - Ruike and all welcome new elected members to join us as observance.
3. Pastoral Sharing  - Sr. Pastor’s invocation and encouragement to all deacons.
4. BoE Brief  - Please refer to the BoE meeting minutes of November.
5. Financial Report of October, 2012 (Jiyong)

1. For the budget summary - total expense is at 27.2%, and total offering is at 33.3% of this fiscal budget.

6. Stewardship Update (Howard)

1. Children Restroom - It has been done completely with auto-sensing faucets.
2. All other Restroom (of main building) - It will be done one floor at a time. The 3rd floor restroom first and the 2nd floor restroom last. It will be done in one month after it is started.
3. Roofing Project - BoD is considering to resubmit this case to the church council in December.
4. Office Restroom - Stewardship committee is considering to renovate existing bathroom to remove bathtub, and to make two separated men’s and women’s restrooms in the first floor of our church office building.
5. Church Basement - Stewardship committee is getting the estimated quote of building up an A/C system.
6. Mold Removal - Both buildings’ basements and baptismal pool in sanctuary seem to be affected to have mold by heavy moisture.
7. Floor waxing and polishing - It has been put on hold until next year, however, this item is needed to be added into next fiscal year’s budget.
8. Church’s locking system and policy -  BoD is aware of the problem of managing church locking system. There is a proposal to change all church entrance’s locking mechanism. There is no policy and regulation to provide guidance of managing it yet.
9. Church main sign - It has been damaged by the Hurricane Sandy. It is better to be incorporated into the CBE project for long-term aspect.
10. Stewardship committee is considering to put a visible restroom sign in the church lobby.

7. Chapel multimedia system update (Wensong/Chiway/Tom Yen)

1. CM and EM joint technical team ranked priority of all components of chapel multimedia proposal and separated project into 3 main rankings.
2. Joint technical team proposes that BoD consider an 8K option containing all top ranked priorities which will update Chapel viewing and A/V setup experience.  In order to update chapel video system to include high definition video is an additional 7K. To add sound improvement will be an additional 25K.
3. BoD approves the $8,000 option with top ranking priorities plus $6,900 to update Chapel video system for a total $14,900 with the condition that the team first tries to use existing video camera to improve video quality.  If the existing camera does not work, BoD would like to try to return the camera before purchasing a new camera.  Wensong will communicate this decision to the technical team.

8. Other Business

1. Some suggested BoD should consider to adopt the “Robert’s Rules of Order”.
2. Table the review of Church Facility Usage Policy due to the time constraint.

9. Elder KC led all with a closing prayer at 12:25 am.

D. Translation in Chinese

執事會會議紀錄

2012年11月17日

A. 與會者:

1. 出席執事：陳國榮，劉安玲，黃俊文，李新宇，林有洧 (書記)，潘文嵩，施志寧，王繼勇(財務)，王瑞珂 (執事會主席)。
2. 受邀列席:

1. 長老團成員：朱克潔(長老團主席)，章開第(主任牧師)。
2. 新確認明年度執事成員：Philip Sailer, 張子剛，胡中義，潘瀾，汪新文。
3. 視聽器材同工：熊起瑋，顏思民。

3. 缺席執事: 邱德肇，沈約翰，陳祥光。

B. 地點:

教會辦公室會議廳

C. 會議議程及記錄:

1. 集體祈禱 - 全體與會者在上午09時07分開始參與禱告。
2. 歡迎 - 瑞珂與執事會成員一起歡迎新確認明年度執事成員列席與會。
3. 教牧分享 - 主任牧師對執事們的呼籲代求和鼓勵。
4. 長老團報告 - 請參閱長老團11月份會議紀要。
5. 2012年9月份財務報告(王繼勇)

1. 預算總結 -- 在此會計年度，事工總開支是預算的27.2%，總奉獻收入是預算的33.3%

6. 管理更新(陳國榮)

1. 兒童廁所重建工程 - 所有重建工作已全部完成，並已裝置了自動感應的水龍頭。
2. 所有在主堂建築的其他廁所的整修工程 - 即將開始一個樓層一個樓層地施工，三樓廁所優先動工和二樓廁所最後。在動工後，總工程會在一個月之內完成。
3. 屋面工程 - 執事會正在考慮在12月重新提交這工程計劃案給教會聯會。
4. 教會辦公室浴廁重建工程 - 理事會正考慮，在教會辦公室一樓，將現有浴室與廁所更新，移除掉浴缸，成為男女分開的兩間廁所。
5. 教堂的地下室 - 中央空調系統的估價正在進行當中。
6. 清除黴菌 - 包括辦公室的這兩座建築的地下室和大堂的洗禮池，似乎都受到濕氣較重的影響而長了黴菌。
7. 地板打蠟，拋光 - 此項目已被擱置到明年度，但有需要被添加到明年的預算編列之中。
8. 教會的門鎖系統和政策 - 執事會了解教堂門鎖系統管理的問題。有建議將更新所有教堂門口的鎖定機制。但是目前並有沒有政策和法規可以在管理上提供依據。
9. 教會的主要標誌 - 已遭到颶風桑迪的破壞。就長遠的考慮，應將其納入教堂擴建來處理。
10. 理事會正在考慮在教堂的大廳設置可見的廁所標誌。

7. 教會副堂多媒體系統更新計劃(潘文嵩/熊起瑋/顏思民)

1. 中英事工聯合技術小組，已將針對教會副堂多媒體的需要，所提的建議的所有細節的優先順序概括地排定成三個部分。
2. 聯 合技術團隊提出要求執事會先行考慮八千美元的優先計劃，將從基本視覺效果和最佳安裝經驗上，更新教會副堂多媒體系統。第二，若為了更新教堂的視頻系統，以 達到能傳送高清晰度視頻，將需要額外的七千美元預算。第三，若要達到更加完善的音響效果，將需要額外的兩萬五千美元經費的開銷。
3. 執 事會同意八千美元的優先計劃，並追加上六千九百美元預算，來發展提高視頻質量的系統，這使得總計劃經費可能達到一萬四千九百美元。這包括使用已購買的攝影 機來進行測試，如果結果不堪使用，執事會主張先將購入的攝影機退回，再行購買。潘文嵩將負責轉達這一有條件的決定給技術團隊。

8. 其他

1. 有執事建議執事會的議事規則和會議行為應考慮按照《羅伯特議事規則》來進行。
2. 基於時間的局限，將《教會設施使用辦法》擱置到下一次會議再行修訂。

9. 朱長老於上午12點25分帶領結束禱告。