Board of Deacons (“BoD”) Meeting Minutes

October 19, 2013

中文翻譯在段落D.

A. In Attendance:

1. Attendees: Joshua Chang, Howard Chen, Emily Cheng (Secretary), Chunyi Hu, Xinyu Li, Lance Pan , Wensong Pan, Loren Shih (Head Deacon), Ji-yong Wang (Treasurer), Ruike Wang, Xinwen Wang.
2. Invitees:

BoE members: Pastor Caleb Chang, KC Chu (Board of Elder).

3. Absentees: Philip Sailer.

B. Location:

Conference room, church office building.

C. Meeting Agenda & Minutes

1. Meeting started at 9:04 am
2. Opening Prayer - Deacon Loren opened in prayer.
3. Board of Elders (“BoE”) Sharing (Elder KC Chu)

1. Recap of BoE September Meeting

1. Reviewed Missions Committee Ministry - reviewed general state of ministry, discussed expanding adult short term missions trips, review of financial situation, questions re: current missions policies, suggested that missions budget follow general budget procedure for church council approval.
2. Previewed annual meeting slides.
3. Discussed 151 renovation with respect to the plan to coordinate fellowship  and Philly sunday school relocation and fire exit review.
4. Reviewed CBET status - revealed possible alternative design for Phase II with may include a new chapel.
5. Discussed updating the CBCGB directory
6. Discussed Bylaws revisions, special meeting on December 15th, final version will be distributed before special meeting and a white paper will be released regarding elder gender qualifications.

2. For more information, please refer to BoE October 2013 meeting minutes.

4. Pastoral Sharing (Pastor Caleb Chang)

1. Discussed STEMI (Stephen Tong Evangelical Ministry International) vs MGM (in-house Mandarin Gospel Meeting) pros and cons.

1. STEMI 2300 attendees vs MGM 3200 attendees,

1. Pros - Good messages, model of evangelism
2. Cons - unsatisfactory location, facility, parking, turnout, time control, moderation, busing, difficult teamwork, huge resource drain.  

2. In the future, CBCGB will not cancel our own Mandarin Gospel Meeting to support this meeting.

2. Seeking CM pastor with focus on fellowship ministry.  The posting is available until December, and interview will happen in January.  Interested candidates, please send in resume.
3. Natural Gas conversion project - BoD would like to move forward to convert our 151 and church office to natural gas system.  Pastor Caleb has negotiated with National Grid and they have agreed to reduce CBCGB’s installation cost from 67,092 to 33,334.  Installation date will be May 2014.  

1. Questions asked regarding the full cost of the installation, including equipment.
2. BoD would like to compare of existing system for next 25 years vs switching to gas, but will separate issues - gas installation vs. upgrading existing system
3. Motion to approve the current National Grid agreement for the installation of the pipe to 3 points of access - 151, Church Office, main church building for $33,334 by Chunyi- Hu, seconded Xinwen Wang.  Approved.

5. Financial Report, September 2013 (Ji-yong)

1. Capital Fund Note - If church main building re-roofing budget is subtracted, the available Capital Fund will be $333,112 on September 30, 2013).
2. General Fund account resets to $0 every fiscal year.  All other accounts include cumulative surplus from 2013 fiscal year.
3. Budget summary - up to September 30, our total expense is at 20.4%, and our total offering is at 23.2% of the total annual budget.
4. Finance Committee will be changing some members.
5. Book store is currently outside of the finance committee’s responsibilities.  Will request bookstore to send annual response report to Finance committee.  Book store is under Spiritual Formation.
6. Expense Requests - Finance committee has been enforcing new guidelines.
7. Miscellaneous financial topics

1. Bank deposit investment strategy should be made into a policy that is approved by BoE.  Financial Committee will investigate the creation of a committee to draft policy.
2. Proposal to write a new policy regarding special donation instead of just in the donation.  Ruike will use the current approved document and revise policy.
3. Proposal to have a deacon orientation for the sake of continuity.

5. Stewardship Update (Howard)

1. Major/Minor renovation updates

1. Escape stairway will be installed on second floor of carriage house for fire safety.  Currently, carriage house has only one exit.  The escape stairway will be installed by Nov 2013.
2. Broken window on the first floor of the main building will be replaced
3. Motion sensor lights around church office building and 151 will be replaced

2. Howard will be stepping down as stewardship chair at the end of this year.  BoD will need to elect a new stewardship chair for 2014.

1. Discussion around how to make the stewardship chair position more manageable

1. Consider having 2-3 deacons on the stewardship council in 2014.
2. Form a more stable, independent stewardship committee with current stewardship council members
3. Follow-up with BoE to discuss hiring a professional property manager on-site
4. Finance committee example - Finance committee currently has members who are assigned specific permanent functions.  When the treasurer changes, the committee members recognize that their functions do not change.

2. Action items

1. Pursue hire of professional property manager with BoE - Loren
2. Howard will come up with proposal for future of stewardship committee
3. Loren & Pastor Caleb will approach possible candidate(s) for stewardship chair.

6. November 2013 Special Conference Security Procedures

1. Overview of security procedure schedule - poster & bulletin insert
2. Recruitment of Friday & Sunday workshop ushers - church council members should be available.
3. Need to manage communication effort to emphasize special procedures

7. Miscellaneous

1. Security Cameras (Josh)

1. For consistency of records, security companies recommend wired system vs wireless due to interference.  Josh will move forward with a wired system.
2. Do we need continuous recording?  NO.  Can this be motion detection? YES.  For two purposes - for children’s program safety and countering vandalism/theft.  
3. Do we install this camera in a doorway facing out or in?  Will need to do further research.

2. Fire Drill (Josh)

1. Verification of current system, will work with current coordinator.  Josh & Xinyu will work with current coordinator.

8. Closing Prayer by Wensong.

9. Meeting adjourned at 12:15.

D. Translation in Chinese

執事會議紀要

2013年10月19日 

A. 與會者：

1. 出席：張子剛，陳國榮，劉安玲（秘書），胡中義，李新宇，潘瀾，潘文嵩，Philip Sailer，施志寧（執事會主席），王繼勇(財務)，王瑞珂，汪新文。
2. 應邀: 長老團：章開第牧師，朱克潔.
3. 缺席： Philip Sailer.

B. 地點：教會辦公室會議廳。

C.會議程序與記錄

1. 上午9:04開始
2. 開始禱告 - 施志寧執事。
3. 長老團分享（朱克潔長老）

1. 九月份長老團會議回顧

1. 宣教委員會事工檢討- 回顧事工的整體現狀，討論擴大成人短宣，審查財務現狀，問題包括：目前的宣教方針，建議宣教預算參照教會經常費的做法由教牧長執聯會審核。
2. 預覽年會的投影片。
3. 討論151號樓裝修計劃，顧及團契及蒙愛兒童事工的搬遷及火警緊急出口事宜。
4.  檢討教堂擴建計劃現狀- 第二期工程的新設計表明有可能建立一個新的副堂。
5.  討論更新教會通訊錄。
6. 討論教會憲章修改情況，12月15日召開特別會議。最後的修改版本會在特別會議之前分發給大家，同時分發一份關於長老性別要求的白皮書。

2.  詳细情况，請參阅九月份長老團會議紀要。

4. 牧師分享 （章開第牧師）

1.  討論唐崇榮佈道會（STEMI）相對於本教會華語部佈道會（MGM）的利弊。

1. 參加人數：唐崇榮佈道會2300， 本教會春季佈道會3200。

1. 優點：信息好，傳福音的典範。
2. 缺點：地點、設施、停車、時間控制、公共交通都不理想，造成團隊合作困難，巨大的資源消耗。

2. 今後本教會將不再為支持唐崇榮佈道會而取消華語堂佈道會。

2.  徵召華語部團契事工牧師。徵召啟事將一直刊登到12月，明年一月進行面談。請有意應徵者投遞簡歷。
3. 安裝燃氣取暖項目– 執事會將著手進行151號樓及教會辦公室天然氣建設工程。開第牧師已經與National Grid公司洽談，他們已經同意對本教會將裝置費用從$67,092減低至$33,334. 將於2014年5月開工。

1. 問題：關於整個工程的總費用，包括設備。
2. 執事會將進行比較：繼續使用現有系統25年或改用天然氣裝置。將分別考慮：裝天然氣或更新現有系統。
3. 動議:胡中義提議，汪新文附議，批准目前與National Grid 公司達成的裝置瓦斯管到三處：151號樓、教會辦公室、教會主樓。動議通过。

5. 财務報告，2013年9月（繼勇）

4. 資產基金– 若不記入教會主樓屋頂修理預算，則2013年9月30日的資產基金為$333,112。
5. 經常費基金在財務年度開始時為$0. 其他所有基金都包括2013財務年度的結餘。
6.  預算概要– 截至9月30日總支出為20.4%,總奉獻額達到全年總預算的23.2%.
7. 財務委員會的成員將有所變動。
8. 小書房目前不受財務委員會管轄。將要求小書房送年度回應報告給財務委員會。小書房歸“靈命塑造“管理。
9. 財務報銷– 財務委員會已經開始照新辦法執行。
10. 其它財務事項

1. 銀行存款投資策略應該列入由長老團批准的教會政策。。財務委員會將研究成立ㄧ個委員會草擬該辦法。
2. 提議寫關於特別奉獻的新辦法。瑞珂將根據現有的文件來修訂這項辦法。
3. 提議為了事工的延續性，給新執事ㄧ個情況介紹。

6. 產物管理委員會近況（國榮）

1. 各大小裝修項目進展情況 

1. 馬房因火警安全緣故需在二樓加建逃生樓梯。目前馬​​房只有一個出口。逃生樓梯將在11月建造。
2. 教會主樓一樓被打破的玻璃窗要修好。
3. 教會辦公室和151號樓的運動感應燈要換新。

2. 國榮將於今年底卸任產物管理委員會主席。執事會將選出一位2014年新的產物管理委員會主席。

1. 討論關於如何使產物管理委員會主席更容易管理。

1. 考慮201​​4年請2-3位執事加入產物管理委員會。
2.  在現有成員的基礎上建立一個更穩固的、獨立的產物管理委員會。
3.  繼續與長老團討論聘請專業的產物管理主任。
4. 參照財務委員會的做法- 財務委員會現在每一個成員都有自己專有的負責範圍。當司庫換人，財務委員會成員的職責不變。

2.  行動項目

1.  配合長老團尋找專業產物管理主任- 志寧。
2.  國榮將提交新的產物管理委員會提名。
3. 志寧和開第牧師將提名產物管理委員會主席候選人。

7. 2013年11月特別年會安全程序

1. 審閱安全程序 - 海報與週報事項。
2. 徵招星期五及星期天崇拜招待人員- 教牧長執成員將在場。
3. 需要處理會場個人移動電子設備的特別程序。

8. 其他事项

1. 監控攝像機——子剛

1. 為保持記錄的穩定性，安全公司推薦有線系統，避免無線系統易受干擾的問題。子剛將推動落實有線系統。
2. 我們是否需要連續錄像？不。是否需要運動檢測功能？需要。裝置該系統的兩個目的：兒童安全以及打擊打砸搶。
3. 在門道上裝監控攝像頭，方向該向外還是向內？需要進一步研究。

2. 防火演習——子剛

1. 驗證現有系統，將與現在的聯絡人合作。子剛和新宇將與現在的聯絡人合作。

9. 結束禱告——文嵩
10. 會議於12時15分休會。