Board of Deacons (“BoD”) Meeting Minutes

November 15, 2014

中文翻譯在段落D.

1. In Attendance:

1. Attendees: Pastor Caleb Chang (Senior Pastor), Loren Shih (Head Deacon), Joshua Chang, Lawrence Liang-Shang Gan, Chun-Yi Hu, Lance Pan, Phil Sailer, Ji-Yong Wang (Treasurer), Xin-Wen Wang, Haiguo Wu, Jimin Xiong, Ruike Wang
2. Invitees: BoE members: Elder Ming-Jer Tsai.  New BoD members: Beata Shih and Jian Zhang
3. Absentees: Christopher Cheng (Secretary)

2. Location: Conference room, church office building.

3. Meeting Agenda & Minutes

1. Meeting started at 9:08 am
2. Quick introduction of the new 2015 BoD members
3. Deacon Loren opened in prayer.
4. Senior Pastor Sharing and Update (Pastor Caleb Chang)

1. Enjoyed COM Fall retreat
2. Board of Elders has approved a joint CM-Youth retreat.
3. Pastors’ 2015 Calendar is done subject to church council review.
4. Pastors and office staff would appreciate minimization of noise and dust in office bathroom projects.
5. Pastor Caleb requests that someone own sanctuary-related projects (maintenance and training).
6. BoE approved revision of Seminarian Scholarship policy with 40% cost-of-living adjustment since 2003, effective immediately.
7. An outside speaker invitation policy has been approved that enables more centralized oversight of speakers invited by all CBCGB-affiliated groups.

5. Board of Elders (“BoE”) Sharing (Elder Ke-Chieh Chu)

1. The BoE reviewed the seminarian scholarship policy , the parachurch support policy, and outside speaker policy.  All three policies were approved with minor adjustments.  
2. CBE project - Digging is almost done.  Frame and roofing planned to e complete by year end.  Phase 1, Part 1 planned completion by February / March.  We have raised about 75% of the goal.  The BoE discussed using the Thanksgiving offering for CBE since the Benevolence fund has more than enough.
3. Prayer letter will be sent out to church on Sunday to lay out time table for the vision development.  The BoE has monthly prayer meetings for the vision.
4. For more details, please refer to the November 2014 Board of Elder minutes.

6. Stewardship report (Deacon Lawrence Gan)

1. Property projects

1. Re-roofing was completed on 11/7.  Construction company will be back to address water damage to ceilings and to fix some of the “flat” roofs around the front and back entrances, drop off areas and outside the glass room.
2. Office bathrooms to be completed today.
3. Replaced aluminum covers around the office front door.
4. Office basement renovation in progress.
5. Temporary church entrance sign installed 10/18.

2. Property maintenance

1. Right side compressor replaced on 11/2.
2. New phones installed for pastoral staff and resolved some existing phone problems on 10/3
3. Carriage house experimented no heat on Friday 10/10, but was fixed on 10/11
4. Re-connected wi-fi thermostats with new internet server on Sunday 10/2.
5. There is a wiring problem on the left side of the HVAC system which is affecting temperature in the sanctuary.

3. Property Management Items

1. Purchased LED light bulbs
2. Coordinated with fellowships for Thanksgiving holiday gatherings
3. Replaced church florescent lights for children ministry at 1st floor
4. Successfully submitted insurance claim for damaged trees from lightning strikes.
5. Plan to cut dead beech tree and install a 2x6x16 temporary pole to support the RCN line.

4. Facility Usage Fee pricing has been revised

7. Telephone Underground Project (Lawrence Gan)

1. Deacon Lawrence has received a quote for setting up an underground conduit between the telephone pole,  151 Spring Street, and the main church building.  

8. Financial Report (Deacon Ji-Yong Wang)

2. CBE Total Donation since 12/1/2012: $749,642.12.
3. Up to October 31, our total expense is at 26.3%, and our total offering is at 32.1% of the total annual budget (fiscal year ending June 30)
4. The BoD discussed whether the church should help subsidize staff medical expenses that are not covered by insurance.  The BoD will further discuss with the Human Resources Committee in the future.
5. Checks / Donations cannot go to individuals due to IRS regulations.  If people want to give directly to staff members, cash can be given to the finance committee instead.
6. The BoD discussed how to better publicize how the church’s money is being spent and doing analysis on the financial information that we have.

9. IT Update / Network / Security Cameras (Deacon Joshua Chang)

1. IT Update and Network Access Policy

1. Deacon Joshua will continue to monitor the network usage and collect data.
2. The guest network is open to everybody with the knowledge that it’ll be in a beta state and not guaranteed.  

2. Security Cameras

1. Deacons Loren and Joshua will talk to others and come up with a final resolution in the next couple days.

10. Capital Fund Procedures Review (Deacon Loren Shih)

1. Deacons Loren provided a document for capital budget request which:

1. Proposes that a member of BoD / BoE to vet each proposal that comes in to the list.
2. Capital fund proposals should come in within a month of when the fiscal year starts.  Less budget will be available to those who want to submit a request after the deadline.

11. Deacon Loren closed in prayer and Loren adjourned the meeting at 12:11pm.