CBCGB Board of Deacons Meeting Minutes

        February 18, 2012

中文翻譯在段落D.

A. In Attendance:

1. Presentees: Howard Chen,  Emily Cheng, John Cintolo, Paul Huang, Xinyu Li, Patrick Lin (Secretary), Loren Shih, Wensong Pan, Jiyong Wang (Treasurer), Ruike Wang (Head Deacon).

2. Invitees: Caleb Chang (Sr. Pastor), K.C. Chu (Elder).

3. Absentees: Joseph Chiu, David Tran.

B. Location:

Conference room, church office building.

C. Meeting Agenda & Minutes:  Sr. Pastor Caleb started this meeting with an opening prayer in 9:10 AM.

1. Pastoral Sharing (Caleb) - Building high moral standard upon biblical teaching in this team.
2. Board of Elders Briefing (K.C.) - Please refer to February BoE meeting minutes for details.
3. Financial Report for January, 2012 (Jiyong):

1. General Fund - We have offering of $133,603 with expense of $111,756. The surplus is $21,847 and cumulative surplus is $280,213 at the end of this month.
2. We have $23,472 registration fee, among the total income of general fund, for Sr. & Jr. high retreats in this and next weekends. So that the adjusted general fund of total income becomes $110,131, by subtracting the registration fee, which brings in the deficit of $1,625. The adjusted cumulative surplus is then $256,741 at the end of this month.
3. Mission Fund - We have offering of $37,058 with expense of $24,751. The surplus is $12,307 and the total cumulative surplus is $182,645 at the end of this month.
4. Capital Fund - We have offering of $128 with expense of $0. The cumulative surplus is $148,919 at the end of this month.
5. Church Building Expansion Fund(CBET) - We have offering of $2,205 with expense of $0. The cumulative surplus is $188,438 at the end of this month.
6. SCM Fund -  We have offering of $3,214 with expense of $2,386. The surplus is $827 and the total cumulative surplus is $43,205 at the end of this month.
7. BMWBC Bond Interest Fund -  We have offering of $470 with expense of $0. The total cumulative surplus is $3,876 at the end of this month.
8. For the budget summary - in the first 7 month of this fiscal year, our total expense is at 47% and our total income is 67% of the total budget.
9. All the budget items that have used more than 58% have been highlighted in the monthly financial report shown to all the board members, and the person-in-charge of the these items will be notified.
10. The church ministry expense approval procedure approved by BoD in the last meeting will be put in action starting from the next fiscal year.

4. Stewardship Update (Howard)

1. Van purchasing has been approved by this board members voted online during the time in between last and this BoD meetings due to the urgency of this matter.
2. Roofing project - Stewardship committee will get another quote to determine whether church council should get involved to decide moving ahead or not.
3. In general, Christian organizations, using our church facility, should be considered upon their intent according to our church facility policy. Whether any usage can be determined of having sounding partnership with our church ministry or not, it should be evaluated by this board collaboratively.
4. We will need an outstanding policy for maintaining our church equipments with a reliable inventory list to not only prevent from private abuse but ensure good usages for church ministries. Howard will take this action item and prepare for a draft for BoD review in April.
5. Recycling / environmental concerns - Loren will contact social concern committee to learn more about Styrofoam recycling issues.
6. Church building cleaning - For long term, church should be relying on cleaning company for this task. But at near term, we will use them for main building cleaning by yearly contract, but continue having our devoted brother Li to serve as needed at our church. Howard and David will communicate with brother Li for the details.

5. Others

1. Surveillance System - BoE basically agrees with the principal of having this sytem installed at all church entrances. However, BoE demands a guideline or policy from BoD. Loren will help to draft one and bring in to the BoD for sanity check, and then submit to the BoE for approval. Afterwards, system will then be installed and deployed.
2. Caller ID - Pastoral staff demands on the telephone feature of caller ID to be implemented for the church-wide office phone system. Patrick will help to bring in a feasible proposal.
3. Church non-building facility usage policy - Ruike will contact Joe to draft one since the concerns of using shed, parking lots, garage, and any outdoor space are raising.
4. Sanctuary LCD Projector update - Stewardship committee should move on with installation, if the total cost of installation for an existing purchased model is under the $5K threshold.

6. Elder K.C. led us all to have a closing prayer @1:00pm

D. Translation in Chinese

執事會會議紀錄

波士頓郊區華人聖經教會

2012年2月18日

A. 與會者:

1. 出席執事: 陳國榮, 劉安玲, 沈約翰, 黃俊文, 王繼勇(財務), 李新宇, 林有洧 (書記), 施志寧,  潘文嵩, 王瑞珂 (執事會主席)。
2. 受邀列席: 章開第牧師，朱克潔長老。
3. 缺席執事: 邱德肇, 陳祥光。

B. 地點:

教會辦公室會議廳

C. 會議議程及記錄: 章開第牧師在9時10分帶領全體禱告開始本次會議。

1. 教牧分享（章開第牧師）- 根據聖經的教導，在這個團隊當中建立高道德標準。
2. 長老簡報（朱克潔長老） - 細節請參閱2月份的長老團會議紀錄。
3. 2012年1月份財務報告（王繼勇）：

1. 普通基金 - 奉獻收入是$133,603美元，使用開支是$111,756美元。盈餘為$21,847美元，至月底的累積盈餘為$280,213美元。
2. 在普通基金當中有$23,472美元的註冊費，用作高中生和初中生的冬令退休會。所以調整通過減去註冊費後普通基金的總收入成為$110,131美元，帶來$1,625美元的赤字。調整後在本月底的的累積盈餘成為$256,741美元。
3. 差傳基金 - 奉獻收入是$37,058美元，使用開支是$24,751美元。盈餘為$12,307美元，至月底的累積盈餘為$182,645美元。
4. 資產基金(原建堂基金) - 奉獻收入是$128美元，使用開支是$0美元。至月底的累積盈餘為$148,919美元。
5. 教會擴建基金（CBET） - 奉獻收入是$2,205美元，使用開支是$0美元。至月底的累積盈餘為$188,438美元。
6. 社會關懷基金 - 奉獻收入是$3,214美元，使用開支是$2,386美元。盈餘為$827美元，至月底的累計盈餘為$43,205元。
7. 波士頓西區聖經教會債券利息基金 - 奉獻收入是470美元，使用開支是$0美元。至月底累計盈餘為$3,876美元。
8. 在本財務會計年度的前7個月的預算縱覽概要是，總實際支出是總預算支出的47％，和總實際收入是總預算收入的67％。
9. 所有的支出已超過預算58％的項目，已在每月的財務報告中強調並顯示給所有的執事會成員，這些項目的負責同工將被告知。
10. 在上次會議中由執事會批准的教會事工費用的審批程序，將從下個財務會計年度開始執行。

4. 理事會更新（陳國榮）

1. 教會決定購買替換非常破舊不堪維修的兩部箱型交通車，因為這個大型採購案的緊迫性與需要，已經由執事會成員在非議會時間經由網上票投批准。
2. 教會建築物屋頂翻修工程 - 理事會先將取得另一個報價，再由執事會考慮並確定是否決定進一步執行與否。
3. 在一般情況下，任何基督教組織，需要使用我們的教會設施，應考慮他們的使用目的，並根據我們的教會設施的使用政策，來決定使用類別並考慮收費的標準。是否這些使用可以被認定與我們的教會事工有適當的合作關係，應由執事會來作評估確定。
4. 我們需要為我們教會的設備的使用維護設立良好的政策，並列出一個可靠的庫存清單，不僅防止私人的違規濫用，也能確保教會事工的良性使用。陳國榮將負責此一行動項目，並準備在四月份提交草案給執事會來審查。
5. 環境保護與資源回收問題 - 施志寧將主動聯絡社會關懷委員會，來關切了解泡沫塑料的回收問題。
6. 教堂的清潔問題 - 長期來說，教會應依靠清潔公司來承接這項任務。但在短期內，我們將使用有年度合同的清潔公司來負責清理教會大堂所在各個場所，但繼續請忠心服事的李兄弟來參與清潔的工作。陳國榮和陳祥光將負責與李弟兄溝通細節。

5. 其他

1. 進出口監視系統 - 長老團基本上同意在所有教堂的入口處安裝這個系統。然而，長老團要求執事會提出具體的使用政策。施志寧將幫助起草和由執事會審查編修完整，然後提交給長老團批准。之後再行安裝此系統。
2. 電話來電者身份顯示功能 - 教牧同工提出，教會辦公室電話系統的更新需求，需要加入來電者的身份顯示功能。林有洧將幫助研究並提出可行的建議。
3. 教會非建築設施的使用政策 - 著眼於停車場，車庫，和任何室外空間使用率的提高，王瑞珂將與邱德肇聯繫，起草教會非建築設施的使用政策。
4. 敬拜大堂的液晶投影機更新 - 理事會應就安裝的總成本如果是在$5000美元的門檻下，優先考量徑行安裝已經購買的機器。

6. 朱克潔長老帶領大家在下午一時作結束禱告