CBCGB Board of Deacons Meeting Minutes

        July 16, 2011

中文翻譯在段落D.

A. In Attendance:

1. Board members: Howard Chen, T.C. Chi (Treasurer), Joseph Chiu, John Cintolo, Paul Huang, Xinyu Li, Patrick Lin (Secretary),  Loren Shih, David Tran, Wensong Pan, Ruike Wang (Chair of BoD).

2. Invited: Pastor Caleb Chang, Elder K.C. Chu.

3. Not Present: Emily Cheng.

B. Location:

Conference room of the church office building

C. Meeting Agenda & Minutes:  Pastor Caleb Chang led us to have a opening prayer in 9:37 AM.

1. Pastoral Sharing (Pastor Caleb Chang)

1. Exhortation for “those who have been given a trust must prove faithful” (1 Cor. 4:1-2).
2. Planning for better inter-ministry or inter-committee collaboration, such as

1. mission and social concerns committees
2. love & caring, greeting, and fellowship ministries
3. facility management and stewardship council - very demanding and help wanted.

2. Board of Elders Briefing (Elder K.C. Chu)

1. Please refer to BOE meeting minutes of July for details.

3. Stewardship Report (Joe & Howard)

1. Ruth's Hours: Ruth's Friday hours is shifted back to the normal working hours (9-5PM).
2. Van Usage Policy:

1. Van Usage Policy & Reservation System is in place. (please contact church office for details).
2. Collection of van operator information is in progress.

3. Room Reservation Policy:

1. Similar to the Van Reservation System. (and will be enhanced).
2. Currently, whoever needs to reserve room(s) must go through church office.

4. Stewardship Financial Resources:

1. Please refer to the “CBCGB Policies for Processing Capital Expenditure” for details.

5. Stewardship Work Items:

1. Professional Cleaners vs. Individual Volunteer

• Currently we depend on an individual volunteer for floor cleaning of entire church.
• Need to confirm the contract with this individual volunteer and the cost.
• BoD agreed, in general, that we need to consider the long-term plan for floor cleaning and polishing tasks, no matter whether to engage with professional cleaners or continue on with this individual volunteer.

2. Basement Dehumidifiers

• Church basement has dehumidifiers which requires emptying water into rolling buckets. Buckets have to be emptied by Peter, otherwise it will overflow.
• We're investigating a solution to replace this manual procedure.

3. Children's Ministry's Needs

• Security/Tracking System - Track kids so we know where they are and who can pick them up. Access to parents in case teachers need to contact them.
• A professional system will cost roughly $4,000-$8,000. Details will be followed.

6. Stewardship Manpower Needs

1. So far, few deacons work actively in this area. Hopefully, all can collaborate these efforts with more suitable person identified within members to manage this heavily loaded tasks.

4. Financial Report (T.C.)

1. Financially, we are doing well so far this year comparing with the previous year.
2. Expense should be authorized first prior to the commitment. Otherwise, ministry owners should not approve spending.

5. Membership Committee Report (Patrick)

1. Membership survey summary: we are designing a new approach to membership maintenance and management
2. There are 19 people on the invitation list for membership class on 7/23.

6. Elder K.C. Chu led us all to have a closing prayer @12:25pm

D. Translation in Chinese

執事會會議紀錄

波士頓郊區華人聖經教會

2011年7月16日

A. 與會者:

1. 出席執事: 陳國榮, 季宗近 (財務), 邱德肇, 沈約翰, 黃俊文, 李新宇, 林有洧 (秘書),  施志寧, 陳祥光, 潘文嵩, 王瑞珂 (執事會主席)
2. 受邀列席: 章開第 (主任牧師), 朱克潔長老
3. 缺席執事: 劉安玲

B. 地點:

教會辦公室會議廳

C. 會議議程及記錄: 章開第牧師在上午09點37分帶領大家開會前的禱告。

1. 教牧分享（章開第牧師）

1. 牧者的勸勉，對“所求於管家的，是要他有忠心。”（林前4:1-2）。
2. 牧者的規劃，增進跨部會或委員會間的合作，如

1. 差傳和社會關懷委員會
2. 愛心關懷，新人接待，和團契事工部
3. 設施管理和理事會 - 需更多專業的幫助。

2. 長老團簡報（朱克潔長老）

1. 請參考七月份的長老團會議紀錄詳情。

3. 理事會報告（邱德肇 和 陳國榮）

1. 路德姐妹的工作時間：週五移回正常工作時間（上午9時至下午5時）。
2. 教會箱型交通車使用政策：

1. 使用政策及預訂系統已經完成。（相關細節請聯絡教會辦公室）。
2. 正在進行為保險需要而收集箱型交通車駕駛員的資料。

3. 教會各教室預約政策：

1. 類似教會箱型交通車預訂系統。 （並會改進）。
2. 目前，有誰需要預約教室，都必須經過教會辦公室。

4. 理事會財物資源：

1. 請參閱“CBCGB資本開銷處理政策”一節。

5. 理事會現階段工作項目：

1. 專業清潔與個人志願的探討

1. 目前，我們依靠志願者作整個教堂的地板清洗打蠟工作。
2. 需要確認與這志願者有無合同契約和合理的成本。
3. 執事會同意，在一般情況下，我們需要考慮長遠計劃，包括地板清洗和拋光的任務，無論是否請專業清潔或繼續與志願者簽約都好。

2. 地下室除濕機

1. 教堂地下室除濕機，無法自動排水。目前請黃秀雄弟兄舀水，否則會溢出。
2. 我們正在研究解決方案，以取代手動的操作過程。

3. 兒童事工的需要

1. 安全系統 - 追踪孩子，所以我們知道他們在哪裡，誰可以接他們回家。教師需要的情況下可以與家長聯繫。
2. 一個專業的系統的成本大約為 4,000 - 8,000元。詳情將會再進一步說明。

6. 專業管理人力資源需求

1. 到目前為止，很少有執事的工作可以更積極參與這一個領域。我們一方面希望，所有的執事可以一起努力合作，另一方面，可以有更合適的人來管理並執行這重擔。

4. 財務報告（季宗近）

1. 在財務方面，今年到目前為止與去年同期比較，我們都很好。
2. 記得在承諾花費之前首先應徵得授權費用的適當使用。否則，事工負責人不應批准開支。

5. 會員委員會的報告（林有洧）

1. 會員調查總結：委員會正在設計一種新的方法作為會友資料的維護和管理。
2. 有19人在7/23會友入會課程的邀請名單上。

6. 12時25分朱克潔長老帶領大家作結束禱告。