CBCGB Board of Deacons Meeting Minutes

        August 18, 2012

中文翻譯在段落D.

A. In Attendance:

1. Presentees: Howard Chen, Emily Cheng, Joseph Chiu, John Cintolo, Paul Huang, Patrick Lin (Secretary), Wensong Pan, Loren Shih, David Tran, Jiyong Wang (Treasurer), Ruike Wang (Head Deacon).

2. Invitees: K.C. Chu (Elder), Caleb Chang (Sr. Pastor).

3. Absentees: Xinyu Li

B. Location:

Conference room, church office building.

C. Meeting Agenda & Minutes:

1. Collective Prayers - Pastor Caleb lead all to pray. All deacons continue to pray around the table. It is closed by Elder K.C. at 9:10AM.
2. Briefing of BoE (Elder K.C.) - please refer to the BoE meeting minutes of August.
3. Financial Report of July, 2012 (Jiyong)

1. General Fund - In July we have offering of $127,223 and our expense is $86,194, the surplus is $41,029  and cumulative surplus on July 31 is $41,029.
2. Mission Fund - In July we have offering of $14,634 and our expense is $24,700 the deficit is $10,066 and the total cumulative surplus on July 31 is $156,994.
3. Capital Fund - In July we have offering of $552 and our expense is $0, the surplus is $552 and the cumulative surplus on July 31 is $275,442.
4. Church Building Expansion Fund(CBET) - In July we have offering of $5,239, the cumulative surplus on July 31 is $211,664.
5. SCM Fund -  In July we have offering of $235 and our expense is $2,000, the deficit is $1,765 and the total cumulative surplus on July 31 is $38,963.
6. BMWBC Bond Interest Fund -  In July we have offering of $120 and our expense is $0 and the total cumulative surplus on July 31 is $1,693.
7. According to the Capital Expenditure policy, the surplus of general fund in FY2011-2012 ($306,455) has been transferred into General Reserve fund and Capital Fund accordingly. Now, the General Reserve Fund is $323,714 (25% of total expense in FY2011-2012).
8. For the budget summary - in July, our total expense is at 6.0%, and our total offering is at 8.8% of the total budget.

4. Stewardship Update (Howard)

1. Roofing Project Update

1. Roof material seems to not be in aging condition yet suggested by a contractor.
2. Leaking has happened to be a historic and localized problem since the main building was constructed.
3. Even through, Stewardship committee proposed to go ahead fixing roofing issues as urgency last month, due to the high cost, overlapping w/ CBE project at large, and the total separation of two issues listed in i & ii, Stewardship committee agrees to re-evaluate this task again and report back to the council.

2. Restroom update

1. An extra $5k cost atop of the total is for replacing manual faucets with the automatic.
2. With the understanding of hygiene issue may not be covered,
3. BoD votes and passes this extra budget plan.

3. Building inspection process in town required church to upgrade fire alarm system used around the kitchen.

5. Others

1. “Capital Expenditure Procedure”

1. Amendment was proposed by Finance Committee, and passed by BoD.
2. After reviewed by BoE, BoE revised and lowered down the ceiling from $3,000 to $1,000.
3. Finance Committee had a meeting to discuss impact upon this revision.
4. After this BoD meeting, Finance Committee appealed to BoE, and then the final decision was made by BoE to adjust this ceiling back to $2,000.

2. Worship Services

1. Survey for extra worship services will be conducted.
2. Existing schedule of cleaning services may be affected if an additional worship services could be added.
3. Ventilation issues around the basement for children worship need to be addressed.

3. Facility usage should be determined

1. by Stewardship committee to approve all future written applications, if no issue around, otherwise, BoD, and then BoE should be consulted.
2. by BoD/BoE to clarify the definition of partnership and to differentiate between organization vs. event driven applications in current policy.

6. Ruike led all with a closing prayer at 12:30 PM.

D. Translation in Chinese

執事會會議紀錄

2012年8月18日

A. 與會者:

1. 出席執事：陳國榮，劉安玲，邱德肇，沈約翰，黃俊文，林有洧 (書記)，潘文嵩，施志寧，陳祥光，王繼勇(財務)，王瑞珂 (執事會主席)。
2. 受邀列席: 朱克潔(長老)，章開第(主任牧師)
3. 缺席執事: 李新宇

B. 地點:

教會辦公室會議廳

C. 會議議程及記錄:

1. 集體祈禱 - 章開第牧師帶領全體開始祈禱，所有執事們圍著議事桌繼續接替式地禱告，最後由朱克潔長老在上午09時10分結束。
2. 長老團的簡報(朱克潔長老) - 請參閱8月份長老團會議紀錄。
3. 2012年7月財務報告(王繼勇)

1. 普通基金 - 奉獻收入是$127,223，事工支出 $86,194， 盈餘 $41,029 ，七月底累計盈餘$41,029.
2. 差傳基金 -- 奉獻收入$14,634，事工支出 $24,700， 結欠 $10,066，七月底累計盈餘 $156,994.
3. 資產基金 -- 奉獻收入$552，事工支出 $0， 盈餘 $552，七月底累計盈餘 $275,442.
4. 教堂擴建基金 -- 奉獻收入$5,239，事工支出 $0，七月底累計盈餘$211,664.
5. 社會關懷基金 -- 奉獻收入$235，事工支出 $2,000， 結欠 $1,765，七月底累計盈餘 $38,963.
6. 波士頓西區聖經教會債券利息基金 -- 奉獻收入$120，事工支出 $0，七月底累計盈餘$1,693.
7. 年度預算總結 -- 在此會計年度，事工總開支是預算的6.0%，總奉獻收入是預算的8.8%.

4. 理事會更新(陳國榮)

1. 屋頂翻修工程更新

1. 承包商建議教會屋頂的材料似乎還沒有老化到非翻修的條件。
2. 自從教會主堂建築修建開始，漏水的發生就存在是一個歷史性和局部性的問題。
3. 即使上個月執事會已經通過此更新案，是因為理事會的建議，有鑑於需要整修屋面的緊迫性。但是由於成本過高，並與母堂擴建案有重大重疊（擴建時需再拆除），並已經完全將老舊與漏水兩個問題分開考慮，理事會同意重新評估，再向聯會提出報告。

2. 衛生間更新

1. 更換自動水龍頭取代手動，需要在總成本之上添加額外5000美元。
2. 執事會理解，衛生問題可能也不會因著更換自動水龍頭而得以解決。
3. 執事會仍然進行投票並通過這個額外的預算計劃。

3. 在地方政府檢查教堂設施過程中，已經完成建立所需的，在廚房裡使用的，火災自動報警系統的升級。

5. 其他

1. 『資本開銷的政策』

1. 財務委員會提出的修訂案，由執事會表決通過。
2. 送長老團審查後，長老團將資本開銷物件的單價上限由$3,000美元下修至$1,000美元。
3. 財務委員會開會討論下修對於委員會管理資本開銷物件的影響。
4. 在此執事會會議之後，財務委員會再度與長老團諮商，最終的決定是由長老團調整這個上限在$2,000美元。

2. 主日崇拜

1. 對於可能增加的第二堂主日崇拜進行問卷調查。
2. 現有的清潔公司的服務安排可能會受到影響。
3. 在地下室的兒童崇拜的通風問題，需要加以解決。

3. 教堂設施的使用應是如此地來確定

1. 如果沒有任何問題，所有未來的書面申請應由理事會批准。否則，應與執事會，再不然應與長老團諮商。
2. 執事會和長老團應就『教會外的獨立團體與教會間的合作夥伴關係』作出清楚的定義，並對組織機構或是活動內容的申請審核，提出明確的政策。

6. 王瑞珂於下午12點30分帶領結束禱告。