Board of Elders (“BoE”) Meeting Minutes

September 13, 2014

Present: Liqin Chen (Chair), Pastor Caleb Chang, Ke-Chieh Chu, Yuguang He, David Ho, Timothy Lu, Loren Shih (Head, Board of Deacons [“BoD”]), Ming-Jer Tsai, Terry Yang (Secretary)

Invited for English Ministry (“EM”) review: Pastor Chuck Lowe, Pastor David Eng

Elder Ho opened with prayer at 9:12 am.

1.     Brief Sharing

Elder David shared about the recent evangelistic meeting he attended at Lincoln Park Baptist Church in Malden, MA. Pastor Caleb shared about his recent out-of-state preaching at a retreat in Beulah Beach, Ohio.

2.     Update on State of CBCGB

Pastor Caleb provided the following updates on:

• Two new CBCGB pastors, to be installed during the anniversary service;
• Upcoming Mandarin Gospel Meeting on September 26-28, 2014;
• Planned Memorial Day Retreats;
• City Outreach Ministry (“COM”)-Band outreach events upcoming at COM campus on September 20 and Lexington campus on September 21.

3.     BoD Update

Deacon Loren provided the following updates on:

• Parking while Boston Properties hosts events in CBCGB’s assigned overflow parking lot;
• Information Technology (“IT”) infrastructure improvements;
• Security camera installation;
• Passenger van purchase proposal for Quincy Fellowship;
• Improvements in process for introducing proposals to the BoD to ensure that proposals are properly vetted prior to introduction;
• Masonry replacement project surrounding Church Office;
• Initiation of Capital Fund budgeting process.

4.     Ministry Review – English Ministry

Deacon Loren provided an overview of the EM Vision and Values development and implementation process and results:

• Why have a vision? Goal to work toward, “direction”, foundation to use in prioritizing resources, help to maintain core values;
• EM Vision: Each member of EM aligns their “vocation” with their Christian faith;
• Implementation timeline and progress;
• Proposed “next step” projects;
• BoE suggested potential integration of EM Vision and Values into church-wide vision.

Pastor David provided overview of InterCollegiate Fellowship (“ICF”; college) and Charis (“twenty-something”) fellowships:

• ICF:

• Currently 35-40 students in 4 small groups across several suburban campuses;
• Strengths: Close community, heart to reach students’ campuses;
• Areas to address: Transportation.

• Charis:

• Currently 15-20 students in 3 small groups;
• Strengths: Close community, strong service in other ministries (e.g., youth, children);
• Areas to address: Less influx of new members each year.

Pastor Chuck provided an overview of the current EM Bible curriculum: Current focus in worship service (and corresponding online devotionals [thebibleyear.wordpress.com]), Sunday School and fellowship on Old Testament overview to better provide “the full story” of the Bible so that members can better meet God.

Pastor Chuck provided an overview of EM attendance and financial trends.

Pastor Chuck and Deacon Loren provided an overview of interactions of EM in a multi-ministry (age, language, culture) church, and current initiative to increase collaboration with Chinese Ministry (“CM”), as well as potentially with Youth and Children ministries. BoE assigned Elder Timothy to coordinate efforts, with the objective of providing update and potential actionable items to the BoE at a later date.

5.     Annual Meeting

Discussed logistics necessary to prepare for upcoming anniversary service, annual meeting and anniversary lunch in October. BoE decided to revise question and answer portion of the annual meeting by dedicating the majority of the question and answer time to pre-screened questions submitted in written form (with the remaining time available for questions from the floor). BoE directed Elder Liqin to work with IT Team to establish monitored e-mail address for membership to use to submit questions prior to the annual meeting.

6.     Bylaw Revision Proposal

Elder Terry presented proposal, as previously directed by BoE, to revise CBCGB Bylaws to address challenge in adhering to Robert’s Rules of Order with regard to membership meetings due to CBCGB’s organizational complexity of multiple congregations meeting at multiple times in multiple locations. Elder Terry also presented proposals to revise CBCGB Bylaw line items related to quorum at meetings and absentee ballots and to correct inconsistencies. After discussion, BoE decided to table proposals to offline consideration prior to the Church Council meeting on September 20, 2014.

7. Pastor Steve Chang Sabbatical Proposal

Reviewed sabbatical proposal by Pastor Steve, in particular related to coverage of his pastoral responsibilities during his sabbatical for the first six months of 2015; BoE recommended that Pastor Steve coordinate with Pastor Jiang Wei to ensure Pastor Steve’s responsibilities are covered during his sabbatical. Elder Liqin to notify BoD and Human Resources Committee of proposal in accordance with Benefit & Personnel Policies for Pastoral and Administrative Staff.

8. General Fund Surplus Allocation

Elder K.C. proposed allocation of the General Fund surplus from fiscal year 2014 according to the Policies of Capital Expenditure, with the General Reserve Fund and Capital Fund funded to the maximum (as outlined in the Policies of Capital Expenditure) from the surplus and the remainder of the surplus to be allocated as follows: $172,164 to Building Expansion Fund and $30,000 to the Church Planting Fund (to be renamed Metrosouth Building Fund) as seed money; BoE approved proposal for submission for approval at the next regularly scheduled Church Council meeting.

9. Angie Piau Internship Application

BoE tabled to next regularly scheduled BoE meeting.

Elder Ming closed with prayer at 1:23 pm.

CBCGB 長老團會議紀要

2014年9月13日

出席：陳利欽（主席），章開第牧師，朱克潔，何煜光，何明治，盧忠信，施志寧（執事會主席），蔡明哲，楊德禮（秘書）

特邀英語部：盧植德牧師，吳經權牧師

何明治長老上午9：12作會前禱告。

1. 簡短分享

何明治長老分享了他最近在摩頓參加Lincoln Park Ba​​ptist Church 佈道會的情況。章開第牧師分享了他最近在俄亥俄州Beulah Beach營會講道情況。

2. CBCGB現狀報告

章開第牧師報告如下事項：

•  年會期間將按立兩位新牧師
•  2014年9月25-28日中文部佈道會
• 計劃明年陣亡將士紀念日長周末退修會
•  9月21日城區事工（“COM”）福音音樂聚會9月20日在城區9月21日在Lexington教會舉行

3. 執事會報告

施志寧執事報告如下事項：

- Boston Properties舉行活動期間教會附加停車場情況

- 信息技術方面問題解決進展情況

- 監控攝像機的安裝

- 提議為昆西團契購買客運車輛

- 改進執事會提議提交程序以確保在提議提交之前有適當審核

- 教會辦公室周圍石階維修更新

- 投資基金的預算編制過程的啟動

4. 英語部事工報告

施志寧執事報告英語部發展異像及價值觀的過程及結果：

-為什麼要有異像？目標是朝著“方向”工作，優先資源利用的基礎，有利於維護核心價值;

-英語部的異像：英語部的每個會員贊同他們的“天職”與他們的基督教信仰;

-執行時間表和進度;

-提出了“下一步”的項目;

- 長老會建議將英語部的異像和價值觀融入全教會的可能性。

吳經權牧師報告校際團契（“ICF”，大學生）和Charis（“20多歲”）團契情況：

ICF：

• 目前有35-40個學生在城郊校園4個小組；
• 優勢：封閉的社區，在校園裡容易發展學生；
• 存在的問題：交通。

Charis：

• 目前有15-20個學生在三個小組；
• 優勢：封閉的社區，在其它事工（如：青少年，兒童）有很好的服事；
• 存在的問題：每年新加入的成員減少。

盧植德牧師報告目前英語部聖經課程概況：目前重點在敬拜服事（以及相關的在線靈修thebibleyear.wordpress.com）。主日學和團契著重於舊約概覽以更好地提供聖經的“完整的故事”使成員可以更好地親近神。

盧植德牧師報告英語部出席情況及財務進展。

盧植德牧師和施志寧執事報告了教會各事工（年齡，語言，文化）之間協調情況以及最近開始的增進與話語部合作，以及進一步與青少年和兒童事工合作的進展。長老會指派盧忠信長老負責該項協調，以達成今後提供更新和潛在的可操作的項目提交長老會。

5. 年會

討論了爲準備將臨的周年禮拜、年會、和十月的周年午餐。长老团決定修改年會問答部分，將主要問答時間用於書面提交的預先排查的問題（餘下時間給予當場提問的解答）。长老团指定利欽長老和IT團隊同工建立隨訪會員電子郵件地址，用於年會之前的提交問題。

6. 章程修改提案

照長老團先前指定的，德禮長老提交議案，由於CBCGB多處地點、不同時間聚會的復雜架構引起，處裡照<<羅伯特規則>>行事的對會員大會挑戰，修改CBCGB章程。德禮長老也提交議案，修改CBCGB章程界定條款，是有關會議中達成決議的法定人數，和缺席投票，以及糾正不協調一致之處。

7. 張子義牧師休年假提案

子義牧師修改的年假提案，特別是有關覆蓋他2015年休假頭六個月的牧養責任；長老會推薦子義牧師和韋江牧師協調，確保子義牧師休假期間他的責任被覆蓋。利欽長老知會長老團和人力資源委員會提案，與牧師和行政員工的權益和員工政策相符。

8. 常費余額的分配

克潔長老提議常費余額的分配，從2014財政年度照固定资产的投入政策，和一般預備金和本金已作最大投資（如固定资产政策所, 概要略述）， 從余額和余額所節餘的作如下分配：$172,164美元給建筑擴建基金，和$30,000美元給植堂基金（要更名南區建堂基金）作為创业基金；執行長老會通過提案，提交下次例行教會长执联会。

9. Angie Piau實習資助申請

長老會將它排於下次例行會議。

蔡明哲长老1時23分作結束禱告。