Board of Elders (“BoE”) Meeting Minutes

November 8, 2014

Present: Liqin Chen (Chair), Pastor Caleb Chang, Ke-Chieh Chu, Yuguang He, David Ho, Timothy Lu, Loren Shih (Head Deacon), Ming-Jer Tsai, Terry Yang (Secretary)

Pastor Caleb opened with prayer at 9:06 am.

1.     Brief Sharing

Elder Liqin shared MetroSouth’s facility needs and upcoming sharing in Metro South special membership meeting regarding those needs after Sunday service on November 16, 2014.

2.     Update on State of CBCGB

Pastor Caleb provided the following updates on:

• Completion of pastoral staff reviews;
• Plans for the 2015 Memorial Day Chinese & Youth Ministry retreat, with no objections in principle from the BoE; site procurement team formed and in the process of reviewing potential locations;
• Completion of draft 2015 CBCGB calendar, to be finalized during the December Church Council meeting;
• Church office bathroom renovation project;
• Implementation of Scholarship Policy, approved by BoE by e-mail on November 3, 2014, in process.

3.     Board of Deacons Update

Deacon Loren provided the following updates on:

• Completion of new CBCGB driveway entrance sign;
• Office bathroom renovations;
• Completion of new main office walkway entry;
• Implementation of Capital Fund budget policies and procedures in effort to better understand capital requests prior to bringing proposals before the Board of Deacons and aligning approved capital requests with CBCGB priorities.

4.     Policy Review

Elder Tsai proposed change in standard operating procedure for approval of policies by incorporating review by policy stakeholders prior to presenting to BoE for approval.

Reviewed proposed Invitation Policy for Outside Speakers and Performers. Pastor Caleb, on behalf of pastoral staff, provided rationale for new policy as requested by Church Council: Ensure that outside speakers and performers are aligned with CBCGB values and events are coordinated and promoted in light of other CBCGB programs and events. Individual Elders proposed closer involvement of BoE with actions initiated by the overseeing pastor or the senior pastor. BoE expressed concerns regarding the scope of the policy to allow for both oversight and flexibility for smaller groups within CBCGB such as fellowship groups.

BoE passed the Invitation Policy for Outside Speakers and Performers as attached.

BoE postponed discussion on Policy for Support of CBCGB-ers in Vocational (Parachurch) Christian Ministry pending resolution of proposal for formation of Local Missions Committee.

5.     BoE Responsibility Assignment

Elder Ming provided summary of his current responsibilities in order to provide a smooth transition into the next BoE, as Elder Ming will be stepping down from the BoE at the end of his current term this calendar year end: oversight of Web Team, LCD (lobby) Team, Social Concerns Ministry (as Advisory Elder as directed by CBCGB Bylaws), Chinese Ministry Shepherding Ministry, Quincy Fellowship Ministry, and Pulse; service as fellowship shepherd for individual fellowships (Living Water, Bedford, Quincy).

BoE assigns Elder Yuguang as Advisory Elder to Social Concerns Ministry; Elders Yuguang and David as overseers for Quincy Fellowship Ministry; and Elder Timothy as Head of Pulse Advisory Board and coordinator for Chinese Ministry Shepherding Ministry. Elder Tsai to continue as overseer for the Web Team until a suitable replacement is found.

6.     Local Missions Committee Charter

Elder David proposed the creation of, and explained the rationale behind, a Local Mission Committee for the purpose of coordinating and supporting evangelistic efforts in the community around CBCGB. BoE reviewed Elder David’s proposed Charter. BoE discussed scope and reach of the Committee (and potential name change) and tasked Elder David with revising proposed Charter in light of scope and reach discussion and additional requested changes. Elder David to provide revised Charter for final approval at the next regularly scheduled BoE meeting.

7.         Church Building Expansion Team Update

Elder K.C. provided an update on the physical and financial status of the ongoing construction for 151 Spring Street. Elder K.C. also provided an update on potential changes to the facility master plan in order to address concerns brought to light by the Facility Usage Survey completed in the Chinese, English, Youth and Children Ministries.

8.         Thanksgiving Offering

Elder K.C. proposed directing any Thanksgiving offerings collected during the Thanksgiving service (November 23 and 30, 2014) to be directed to the Church Building Expansion Project Fund; BoE approved proposal.

9.         CBCGB Vision

Elder Liqin provided update on vision development process; vision prayer letter to be distributed soon to congregation, first to Chinese Ministry.

10.  BoE Policy Review

As required by CBCGB Bylaws, Elder Liqin to assign specific Elders to review specific policies in the coming weeks.

11.  Continuing Education Support

Elder Terry provided update on proposal to change CBCGB personnel benefit policy to better support staff interested in continuing education; Human Resources Committee to research potential options for expanding continuing education benefits.

Elder Yuguang closed with prayer at 1:05 pm.

長老團會議紀錄

2014年11月8日

出席：陳利欽（主席），章開第牧師，朱克潔，何煜光，何明治, 盧忠信，施志寧（執事會主席）， 蔡明哲，楊德禮（秘書）

地點：教會辦公樓會議室

時間：2014年11月8日 上午9：06

开第牧师做会前祷告

1.     简要分享

利欽長老分享了南區植堂的場地需要，他們計劃在本月16 日主日崇拜後，召開一次會員特別會議來討論他們的需求。

2.     CBCGB的最新现况

章開第牧師更新以下訊息：

• 完成了所有牧師的年度考核；
• 計劃2015國殤日長周末，舉辦教會成人和青少年退修會。原則上無反對意見，正在組建籌備會和考察會議地址；
• 教會2015年行事歷將於12月教會牧長執聯會定稿；
• 教會辦公室衛生間裝修項目；
• 獎學金學費的實施政策，11月3日長老會用電子郵件通過，正在實施中。

3.     执事会简报

施志寧執事報告：

• 完成CBCGB 車道入口標誌；
• 辦公樓衛生間裝修；
• 完成辦公樓主要入口；
• 資本基金預算政策的執行和籌備，在執事會審批當中， 最好了解資本需要，提前向執事會申報，並統一審批教會資本基金。

4.     审查有关政策规定

蔡長老提到要改變有關政策的審批程序。在上報長老團審批之前先通過相關事工各方審批。

審查外請講員及表演團體的規定。開第牧師代表教牧同工，對教會聯會提出的新政策規定提出說明：確定要根據教會的活動內容和意義來選擇外請講員，以便配合教會的項目和活動。主任牧師監督長老個人事奉密切配合長老團的統一行動。長老會關注有關政策規定在教會裡團契小組的執行和監督情況。

長老團通過了外請講員及表演團體的有關規定，見附件。

長老團將延期討論本教會成員參加Vocational (Parachurch)跨教會組織宣教的支持政策。

5.     长老团职责分配

蔡明哲長老對他目前職責做了小結。為了順利移交下屆長老團，他將在今年年底轉交他在長老團的一些工作：網絡團隊，LCD團隊，社會關懷團隊，華語部事工牧養，QUINCY團契和《心版》雜誌， 服事一些團契（活水團契，BEDFORD團契， QUINCY團契）。

長老會提出煜光長老負責社會關懷事工，煜光長老和明治長老負責幫助QUINCY 同工，忠信長老領導《心版》雜誌審委會並且做華語部團契牧人同工的召集人，蔡長老繼續負責網絡團隊，直到找到合適人選接管。

6.     本地宣教委员会

何明治長老提出並解釋了教會周邊社區福音傳播的支持和合作的事工，長老團審查了何長老提議的條例規定，長老團討論了草稿並上報委員會以及何長老對初稿的修改，討論和附加需要的修改變化。何長老在下次長老會例會時將提供最後定稿。

7.     教堂扩建团队近况

朱克潔長老報告151古泉街物力和財政建設的現況。為了更好配合中英文部，青少年和兒童活動場地使用，他還提出了有關場地使用計劃的更新。

8.     感恩节捐献

朱克潔長老提出，感恩節期間的兩次奉獻（11月23日和30日），應放在教堂擴建基金。提議獲得通過。 

9.     教会异象

利欽長老更新了教會尋求異象的進展情況，異象禱告信不久將公佈會眾，首先公佈至華語部會眾。

10.     长老团政策审查

根據教會憲章，利欽長老在未來幾周中將指定有關長老審查有關規定政策。

11．     对在职教育的支持

為了更好地支持教會員工的在職教育，德禮長老提出更新教會個人福利規定。人力資源委員會為擴展在職繼續教育福利，將調研各種方案。

煜光長老做會後禱告，會議於下午1：05結束。