CBCGB Church Council Meeting Minutes, Q1 2011

March 19, 2011

(中文翻譯在段落F.)

A. In Attendance:

1. Pastors: Steve Ziyi Chang, King-Fai Choi, David Eng, Sandy Liu, Chuck Lowe, Ju-Ta Pan, Jiang Wei.

2. Elders: Jack Hung (Chair of BoE), Terry Yang.

3. Deacons:  John Cintolo, Emily Cheng, TC Chi (Treasurer), Joseph Chiu, Xinyu Li, Patrick Lin (Secretary),  Wensong Pan, Loren Shih, David Tran, Howard Chen.

4. Absentees: Chaw-Bing Chang, Ke-Chieh Chu, Chun-Wen Huang, Ruike Wang (Chair of BoD),  

B. Location:            

The classroom in basement at the church office building.

C. Time & Date: 9:00~11:00 AM, Saturday, 3/19/2011

D. Meeting Agenda & Minutes:                        

  1. Opening Prayers led by Jack Hung.
  2. Welcome Howard back to the board & council.
  3. Quarterly Reports Summary
  1. Financial Report (T.C.)
  1. In General Fund the monthly balance is -$15 K the total balance at the end of February is +$134 K.
  2. We are expect have surplus in General Fund when our fiscal year end in June even though we will have two new staffs on board.
  3. 67% used for staff salary & benefits , and 13% for stewardship council.
  1. Pastoral Reports (King-Fai) - Please feel free to ask pastors for more ministry details.
  1. Worship: We preached through a topical series on stewardship in January; and a New Testament series on Luke 13-18 in February through April. We will begin an Old Testament series on Daniel beginning in May. Figure 1 shows the quarterly median of individual congregations, and Figure 2 shows the one year rolling mean attendance (calculated quarterly). The 12-month mean of total attendance from 2010 Q2 to 2011 Q11 is 1069, a decrease of 6% from same period previous year (1137).
  2. Spiritual formation: CM will have a revival meeting on campus in May; the speaker is Professor Albert Ting. Revised SS calendar and put it as google doc.
  3. Caring ministry: There are two Marriage Enrichment Retreats (one in March and one in April) due to the number of applicants.
  4. Missions: More than 30 people from our church attended the Chinese Missions Conference in December 2010; some follow up activities had been organized.
  5. Evangelism: EM reaching out to Olin College; Metro-South Chinese New Year Celebration attracted more than 100 adults and children attend on February 5. CM will conduct evangelistic meetings during March 25-27; the speaker is Pastor Luke Chang and he will also preach in COM. CM EE ministry resumed with about 2-3 visitations each week.
  6. Youth ministry: The Senior High, and Junior High all had their retreats in February with 117 and 70 students attended.
  7. Children ministry: Parenting workshop will be conducted during March 18-19 with Mrs. Dora Wu and Mrs. Linda Koh as speakers; about 160 people registered for Saturday workshops. Awana website was established; plan to extend it to whole Children Ministry.
  8. City Outreach Ministry: Started a transition in ministry operation; core coworkers retreat on February 19
  9. Metro-South: Started weekly Sunday worship service
  10. Facility: Created room usage as a googledoc; installed classroom labels throughout the church.
  11. Staff: Pastor Jiang Wei was ordained on March 6. Pastor Caleb Chang and Minister Jennifer Lin will start in April. Kevin Otrhalik declined our invitation to becoming our Children minister; King-Fai will take up a one-year special assignment in Children Ministry in April.
  12. Seminarians: Terminated scholarships: Sophia Li in CM (December 2010); Mingjia Chen in CM (part-time, in January). New scholarship recipients include: Meiqin Xie in COM (part-time beginning in January); Weiwen Tu in CM (beginning in April); Nate Lowe in Youth ministry (beginning in September); Shijian Yin as intern in COM (beginning in June)
  1. The translation & distribution issues of official meeting minutes.
  1. We need to maintain all documents in both languages.
  2. We also need to consider adding security/authentication mechanism into our distribution channel.
  3. We will discuss these issues with more details in the next CC meeting.
  1. Installation Service (Sunday 4/10, 10:40am)
  1. Both congregation worship services yield 15~20 minutes to create this 35 minutes windows for the installation services for our new sr. pastor & youth minister.
  2. This arrangement is primarily to allow both Chinese and English congregations to participate this particular event as much as possible w/o generating too much interference onto regular Sunday worship services and other programs.
  3. Chapel will be set up to accommodate overflowing capacity in advance.
  1. Youth Minister
  1. Jennifer will arrive before April 10. She might need some help in search of an apartment.
  2. She and sr. pastor Caleb will be installed at the same installation service.
  1. Seminarian Supports
  1. Sophia Li moved to Quincy.
  2. Mingjia Chen moved to California.
  3. Meiqin Xie (sholarship) & Shijian Yin (internship) serve in COM. (Note that internship is considered a taxable work. It requires 15 hours per week working for our church.)
  4. Weiwen Tu serve in CM. Ministry. (Note that seminarian scholarship can be supported to whom studies in seminary but serves at our church.)
  5. Nate Lowe will be serving in the youth ministry.  (Pastor Chuck recused himself from the decision making by staff.)
  1. Stewardship Request & Tracking
  1. People in the office can start sending facility maintenance requests directly to a Google Form.
  2. There is a Google Doc spreadsheet to track down items.
  3. Blank request form in printed hard copy will also be posted on one of the bulletin boards for people to fill in.
  1. CBE Project Status
  1. We currently have $139K in the CBE fund.
  2. We did some clean-up, path clearing & paving tasks on parking lots in the 151 Spring St. facility.
  3. We will plant bushes next to our neighbor and next to the stone-walls in the front yard.
  4. Canopy is being designed for the side entrance facing highway to ease drop-offs and pickups in bad weather and to somewhat release the congestion at the main lobby after service.
  1. Admin Procedures Related To Benefit & Personnel Policies: Administration of vacation time outside ministry/conference, pay time-off and leave of absence is specified in the B&P policy including approval process. i.e. for all staff members to submit requests to sr. pastor for approval; as practice, for sr. pastor to submit requests to the chair of BoE for approval.
  1. However, there was a discussion by BoE for HR committee to help out with record keeping in 2010.
  2. According to the current B&P policy, this record keeping process is defined as a duty of BoD secretary.
  3. In order to resolve & simplify this process, all council members agree to rely on a neutral IT facility to maintain and secure staff records.
  1. Bylaws Revision Status & Process
  1. Most of CC members had been asked to review church bylaws revisions and some have provided feedback last year.
  2. Three governing models were discussed at the last CC meeting, but no consensus was reached.
  3. BoE and BRC (Bylaw Revision Committee) met on 3/14 on the process, the timetable and the revised versions.
  4. There will be further discussion at the next BoE meeting after sr. pastor takes office.
  1. Information Meeting Agenda (Sunday 4/17, 1:15 P.M.)
  1. This meeting has been scheduled and posted in the church calendar.
  2. Bylaws revision status will be reported during this meeting.
  3. CBE near term and long term projects will also be included.
  4. Financial report will be given during this meeting as a mandatory item.
  5. To meet our new sr. pastor and youth minister.
  1. Closing Prayers led by David Tran

F. Translation in Chinese:

教牧長執聯會會議紀錄

2011年第一季

 

一、出席者：

1. 牧師：張子義、蔡景輝、吳經權、劉梅碧儀、盧植德、潘儒達、韋江。

2. 長老：洪榮宗（主席）、楊德禮。

3. 執事：沈約翰、 劉安玲、季宗近（財務）、邱德肇、李新宇、林有洧（秘書）、潘文嵩、施志寧、陳祥光、陳國榮。

4. 缺席者：張召斌、朱克潔、黃俊文、王瑞珂（執事會主席）。

二、地點：

本教會辦公室地下室的教室。

 

三、時間及日期：2011年3月19日（週六）上午9時至11時。

 

四、會議議程及紀錄：

1. 由洪長老帶領會禱告。

2. 歡迎陳國榮回到執事會和聯會。

3. 季度報告摘要

a. 財務報告（宗近）

1). 經常費：當月結餘為一萬五千元赤字，二月底的總餘額是十三萬四千元。

2). 我們期望在六月底會計年度結束時，經常費會有結餘，雖然我們即將有兩位新人到任。

3). 67％用於教牧職員薪資福利，13％為產物管理。

b. 教牧報告（景輝）－請隨時詢問牧師有關事工的細節。

1). 崇拜：一月份，我們採行一系列有關管家的專題，二月到四月的新約講題是路加福音13章至18章。我們將於五月開始舊約但以理書的系列講題。圖1顯示了各季 平均的個別聚會數目，圖2顯示了一年加總的平均出席率（依季度計算）。12個月的平均總人數從 2010年第二季至2011年第一季是1069人，比去年同期的1137人減少6％。

2). 屬靈成長：中文部將於五月在本教會辦理靈命進深營，講員是陳世協教授，修正主日學行事曆，並放在google doc上。

3). 關懷事工：由於申請人數多，有兩次夫妻恩營（一次是三月，一次是四月）。

4). 宣教：本教會有30多人出席2010年12月的中國宣教大會，一些後續活動已經就緒。

5). 傳福音：英文部到Olin學院傳福音；，2月5日大南區的慶祝中國新年活動，吸引了超過 100名成人和兒童參加。中文部將在3月25-27日舉行佈道會，講員是張路加牧師，他也將在城區講道。中文部EE恢復每週探訪2-3人。

6). 青少年：已辦理2月份的高中生和初中生退修會，分別有117名和70名學生參加。

7). 兒童事工：親子講座將於3月18-19日舉行，講員為吳師母和張自達姐妹，星期六的講座約有160人登記。AWANA網站成立，計劃把它擴大到整個兒童事工。

8). 城區事工：開始進行事工的移交，核心同工的退修會於2月19日舉行。

9). 大波士頓南區：開始每週主日崇拜。

10). 設施：在googledoc設計了教室的使用登記；在全教會安裝教室的標示牌。

11). 人員：韋江牧師 3月6日被按立。章開第牧師及林珍妮傳道將在四月就任。Kevin Otrhalik婉拒我們的邀請，蔡景輝將擔任為期一年的特殊使命，於四月開始成為我們的兒童事工牧師。

12).  神學生：終止獎學金：中文部李淑惠（2010年12月），中文部陳明伽（一月份擔任兼職）。新的獎學金獲獎者包括：城區事工謝美琴（於一月開 始兼職）；中文部凃偉文（於四月開始）；青少年事工工盧守義（於九月開始）； 尹石健為城區事工實習生（於六月開始）。

c. 正式會議紀錄的翻譯及發佈的問題：

1). 我們需要保有兩種語言的所有文件。

2). 我們還需要考慮為我們的發佈管道，增加安全/認證機制。

3). 我們將在下一次聯會中，討論這些問題更多的細節。

 

4. 就任儀式（4月10日主日，上午10時40分）

a. 從兩場主日崇拜各挪出15〜20分鐘，成立一個35分鐘的時段，為新的主任牧師與青少年傳道舉行就任儀式。

b. 這樣安排的目的是為了讓中文堂和英文堂會眾都能參加這個特別的節目，並儘量不影響例行的主日崇拜和其他活動。

c. 副堂於事前準備就緒，以容納過多的人數。

 

5. 青少年傳道：

a. 林珍妮將於4月10日前抵達，在尋找公寓住處上，她可能需要一些幫助。

b. 她和主任牧師章牧師的就任儀式是在同一個時段舉行。

 

6. 支持神學生：

a. 李淑惠搬到昆西市。

b. 陳明伽搬到加州。

c. 謝美琴 (獎學金) 和 尹石健 (實習)是在城區事工（註：實習是要繳稅的工作，需在本教會每週工作15小時）。

d. 凃偉文是在中文部事工（註：神學生獎學金可支持在本教會服事的神學院學生）。

e. 盧守義將服事於青少年事工（盧牧師迴避此項決定過程。）

 

7. 產物管理的要求與跟進

a. 我們可以在辦公室直接以Google Form寄送設備維修的請求。

b. 有一個Google Doc工作表來跟進各項目。

c. 印好的空白申請表，也將張貼在公告欄中供人填寫。

 

8. 教會擴建近況

a. 目前教會擴建基金有十三萬九千。

b. 我們已在古泉街151號做了一些清潔、清除道路和停車場鋪設工作。

c. 我們將在前院我們的鄰居和石頭牆邊，種植灌木叢。

d. 正在設計面臨高速公路的側門入口遮蓬，以紓解在惡劣的天氣時的上下車情形，並減輕主日崇拜後，大廳的擁擠現象。

 

9. 有關人事及福利政策的管理流程：外地事工/會議的休假時間之管理，支領費用的外出及請假，都規定在人事及福利政策中，包括核准程序。例如，所有職員都要提出申請，交給主任牧師核准。在實際操作上同樣地，主任牧師可以提出申請，交給長老團主席核准。

a. 然而，長老團針對人力資源委員會協助2010年的紀錄方面，有一些討論。

b. 根據目前人事及福利政策，這個紀錄的保管作業是執事會秘書的職責。

c. 為了解決和簡化這項作業，所有聯會成員同意以中立的資訊科技設施，來維護和保全這項記錄。

 

10. 教會憲章修訂情形和進展

a. 大部分聯會成員都被要求研讀教會憲章的修訂，其中一些人已於去年提供反饋。

b. 在上次聯會討論了三種治理模式，但沒有達成共識。

c. 長老團和BRC（教會憲章修訂委員會）在3 / 14日聚集討論過程、時間表和修訂版本。

d. 將在主任牧師就任後，下一次長老團會議中討論。

 

11. 資訊會議議程（4月17日主日，下午1時15分）

a. 該會議已訂定，並公告在教會的行事曆。

b. 章程修訂情形將在本次會議中報告。

c. 教會擴建小組的短期和長期計畫也將包括在內。

d. 財務報告將在本次會議中列入，視為必要項目。

e. 與新的主任牧師和青少年傳道見面。

 

12. 結束禱告由陳祥光帶領。