Board of Deacons (“BoD”) Meeting Minutes

April 19, 2014

中文翻譯在段落D.

1. In Attendance:

1. Attendees: Joshua Chang, Christopher Cheng (Secretary), Lawrence Liang-Shang Gan, Chun-Yi Hu, Lance Pan, Ji-Yong Wang (Treasurer), Ruike Wang, Xin-Wen Wang, Haiguo Wu, Jimin Xiong
2. Invitees: BoE members: Pastor Caleb Chang, Elder Ke-Chieh Chu (Board of Elders)
3. Absentees: Phil Sailer, Loren Shih (Head Deacon)

2. Location: Conference room, church office building.

3. Meeting Agenda & Minutes

1. Meeting started at 9:05 am
2. Opening Prayer - Deacon Christopher Cheng opened in prayer.
3. Board of Elders (“BoE”) Sharing (Elder Ke-Chieh Chu)

1. Elder Ke-Chieh highlighted key points from the April BoE Meeting.  For more information, please refer to BoE April 2014 meeting minutes.

4. Senior Pastor Sharing and Update (Pastor Caleb Chang)

1. The BoE has approved the Children’s Ministry pastoral search committee’s recommendation.
2. Pastor Caleb and Elder Liqin have discussed how to discern and develop a church vision and have consulted with members of English Ministry regarding the process they used to develop the English Ministry focus.
3. There will be a conference focused on reaching the Post-90 generation offered by CCCOWE on June 13-15.

5. Over e-mail, prior to the meeting, Joshua Chang proposed a motion to secure and install a security camera system in the main church building.  Seconded by Lawrence Gan.  Motion passed.
6. Stewardship Update (Lawrence Gan)

1. Stewardship update highlights:

1. Purchased and installed a permanent offering box
2. Negotiated a lower electrical rate with our utility supplier for the three month period ending May 26.
3. Renewed three year contract with Boston Property regarding parking at the Stride Rite parking lot
4. Received annual food certificate for kitchen ministry
5. Repaired chapel heater motor, elevator control board, first-floor twin compressors
6. Installed smoke detectors in chapel and sanctuary
7. Installed handicap parking and church van parking signs

7. Financial Report (Ji-Yong Wang)

* Note: If subtracting church main building re-roofing budgets, the available Capital Fund will be $340,393 on March 31, 2014.

2. For the budget summary - up to March 31, our total expense is at 71.3%, and our total offering is at 90.6% of the total annual budget.
3. Thoughts - should we still have a separate kitchen service fund and put into the general fund.
4. Please pray for the finance committee as most current members are planning on stepping down in the near future.
5. The annual budget review will start soon with a preliminary budget review in April, budget proposal review in May and final budget review / approval at the June council meeting.

8. Capital expenditure request (Lance Pan / Cherilyn Hu)

1. The music committee reported that the sanctuary piano has aged to the point where the piano requires bi-weekly tunings at an annual cost of $4000.
2. The committee proposes buying a hybrid piano which they believe is cheaper and will require less maintenance than a traditional piano.
3. The church may need to draft a church instrument use policy in the future.
4. The committee will investigate the possibility of purchasing an extended warranty (beyond the five years that normally comes).
5. Lance Pan proposed a motion to give the music committee a $15,000 budget from the capital budget for the purpose of purchasing a new piano.  Seconded by Xin-wen Wang.  Motion passed.

9. Capital fund discussion (Christopher Cheng)

1. The board discussed how to better manage the capital fund so that we can appropriate prioritize and plan for needs within the church rather than a de facto “first come, first serve” model.
2. One idea was to develop a prioritized list that is reviewed every six months during which the board will approve spending for appropriate prioritized non-emergency items.
3. Ruike Wang will write up a formal process, with some help from Lance Pan and Chun-yi Hu for the Board of Deacons to review.

10. CM spring evangelistic meeting update (Haiguo Wu)

1. Occured: March 21-23, 2014.  Around 3000 attendance (adults and children)
2. Results: 22 accepted Jesus as Saviour, 49 people to follow up with
3. Need to develop coordination for future events between CM, EM, Sr. and Jr. Alive as well as CM fellowships.  Developing requirements for future coordinators.  
4. Also, need to develop further coordination with regards to following up with people who showed interest in learning more through these events.
5. We need to have an off-site parking system in addition to Stride Rite for these large meetings

11. Miscellaneous

1. Ruike has sent out a survey of the ideal room usage for each ministry to help the CBE team plan for anticipated future needs as they work through design possibilities.

12. Meeting adjourned by Christopher at 12:16 pm.

1. 與會者：

1. 出席：張子剛, 鄭嘉文(秘書), 甘良生, 胡中義, 潘蘭, 王繼勇(財務), 王瑞珂, 汪新文, 吳海國, 熊繼敏
2. 特邀：長老團成員：章開第牧師, 朱克潔長老
3. 缺席：Phil Sailer, 施志寧(執事會主席)

2. 地點：教會辦公樓會議室。

3. 會議議程和記錄：

1. 會議於上午9：05開始
2. 開幕禱告- 鄭嘉文執事作開幕禱告。
3. 長老團(“BoE”) 朱克潔長老分享

1. 朱克潔長老強調了4月份長老團會議的重點。欲了解更多信息，請參閱長老團會議2014年4月會議紀要。

4. 主任牧師分享和更新（章开第牧師）

1. 長老團已批准兒童部聘牧委員會的建議。
2. 章开第牧師陈利钦長老討論了如何辨別和發展教會的異象，並諮詢了英語部的成員關於他們開發的英語事工重點的過程。
3. 华福中心（CCCOWE）將在6月13日至15日舉行關於接觸90後的會議。

5. 张子刚在會議之前通過電子郵件，提交了關於在主教堂安裝安全攝像機系統的議案。甘良生附議，議案通過。
6. 產物管理委員會最新进展(甘良生)

1. 產物管理进展重點：

1. 購買和安裝了一個永久的奉獻箱
2. 與我們的电力供應商談判了一個更低的電費，此電費有效期三個月，止于5月26日。
3. 與波士頓物業续签了三年關於使用Stride Rite停車場的合同
4. 廚房事工收到了年度食品合格證書
5. 修復了教堂暖風電機，電梯控制板，一樓的雙壓縮機
6. 在副堂和大堂安裝了煙霧探測器
7. 安裝了殘疾人專用和教會麵包車停車標誌

7. 財務報告 (王繼勇)

* Note: 如果減去教堂主體建築翻新屋顶預算，2014年3月31日可用資本基金 將達到340393美元。

2. 關於預算概要 - 截至3月31日，我們的總支出為71.3％，而我們的總收入则为年度總預算的90.6％。
3. 思考 - 我們是否仍然應該有一個獨立的廚房服務基金，是否可纳入常费基金？
4. 請為財务委員會禱告，因為大多數成員都將在不久離職。
5. 年度預算審阅即將開始，初步預算審阅將于四月份進行，預算提案審阅將在五月份，最終預算審阅/批准将在6月份牧长执联會會議中進行。

8. 資本開支的需求（潘蘭/何小玲）

1. 音樂委員會報告說，大堂的鋼琴已經老化到鋼琴需要每兩週調弦一次，此服務年度費用為4000美元。
2. 委員會建議購買机電混合型鋼琴，他們認為這是更便宜，需要的維護比傳統鋼琴更少。
3. 將來教會可能需要起草一個教會设备的使用政策。
4. 委員會將調查購買延長保修期的可能性。（延長保修期指超過五年，五年通常是隨購買附帶的保修期）
5. 潘蘭提出動議，請從資金預算中撥給音樂委員會15,000美元用於購買一架新鋼琴，汪新文附議，議案通過。

9. 投資基金的討論 (鄭嘉文)

1. 执事會討論了如何更好地管理資本公積金[HW6] ，這樣我們也可以適當優先考慮和規劃教會內的需求，而不是事實上的“先來先服務”的模式。
2. 其中一個想法是開發一個優先明細表，執事會每六個月檢查一次並將批准相對優先的非緊急項目。
3. 王瑞珂將在潘蘭和胡中義的協助下起草一份正式的流程，並交執事會審查。

10. 华语部春季布道會简报(吳海國)

1. 時間：2014年3月21-23日，約有3000名出席（成人和兒童）
2. 結果：22接受耶穌為救主，49人需跟進
3. 為將來的需求，在华语部，英语部, 高中生，初中生，各團契之間，為類似情況開發一些協調方案。
4. 此外，需要發展關於協調方案去跟進那些對類似的佈道活動有興趣的人。
5. 為了適應大型會議的需求，我們需要有一個除了stride rite以外的停車系統。

11. 其他

1. 王瑞珂曾發出一個民意調查，此調查是各管理部門的理想房間使用方案，以幫助CBE團隊工作于設計可能性的時候為未來需要制定計劃。

12. 鄭嘉文於下午12:16結束會議