Meeting Minutes

CBCGB Board of Elders (“BoE”)

January 14, 2017

Present:Yuguang He (Chair), David Ho, Timothy Lu, Haiguo Wu (BoD Chair), Loren Shih (BoE Secretary), Bryan Che, Pastor Caleb Chang, Jian Zhang (BoD Stewardship Chair)

(9:05am) Elder Yuguang opened in prayer.

Senior Pastor Update

Pastor Caleb

• CMC: Well-attended CMC event. 20 answered the altar call for various types of calling – school, full-time, missions. Please pray for next steps and follow-up for those who answered the altar call.
• English Pastor Search Committee: Have a candidate recommendation for BoE approval, 2/2-2/7 on-site interview is next step.
• 2017 Calendar completed and distributed.
• Ministry Matrix completed by BoD.
• P. Caleb has observed that the coat room, several other areas, tend to be messy or dirty. We have a cleaning company but to supplement, we encourage a twice annual church cleanup, would help everyone feel ownership over the church.
• Fellowship Minister is looking for spiritual leaders, regardless of title, to establish a mentorship program.
• During last CC retreat, P. Caleb and Elder Yuguang had presented two proposals for church growth and next steps. Will be BoE’s responsibility to move this from strategy to concrete action steps.
• Gas-fueled HVAC is almost done, with 95% heating to be turned into gas-fueled system. Expect a quick payback. In addition, fixing leaky windows will help with heating efficiency. Jian checked leaky windows around the church building, and found that the rubber sealant eroding. Once the model and made of the windows are identified, we may have inexpensive options to improve sealing of the windows.
• Please pray for new USA and world leadership.

BoD Update

Haigou (BoD chair)

• Ministry assignments – HR doesn’t need BoD representative anymore. CM web content, Joe Ma from BoD will coordinate with Loren who is BoE IT representative.
• Church entrance signage updated. Upper level parking lot lights installed.
• New HVAC running in Chapel, HVAC upgraded on first floor. Please note that the HVAC control rooms should not be used for storage, particularly not for flammable materials such as clothing.
• Gas equipment protection shed has been built.
• Turning room 210 into a music library room.

Support model review of food/entertainment for student groups

KC, Jessie Chen (Finance Committee)

• As regular practice, finance committee reviews the general budget in April. And then second meeting, then submit to CC in June. We are flagging one item for concern.
• We received a proposal for the North Shore Chinese Student Fellowship weekly meetings to have dinner provided. Traditionally we do not reimburse for lunch / dinner, even when individuals cook for groups.
• North Shore student ministry, no cars, no restaurants, even inexpensive food such as tea eggs would have a big positive impact. One seminary student and wife has been providing out of pocket.
• On exception was Quincy ministry, which did get some meals expensed due to underprivileged circumstances of the attendees and that many attendees are seekers.
• Decision is that we will not use general fund for North Shore Chinese Student fellowship.
• Followup: For Feb BoE mtg, BoE wants input from finance committee for policies and priorities to ensure that spending matches our priorities. This can answer questions such as does it make sense that we spend X% from a macro budget allocation perspective, versus that we audit individual ministry requests?
• Followup: For Feb BoE mtg, BoE will hear from Community Outreach Committee (COC) ministries to do an in-depth review of challenges and how we can support them.

HR Presentation to BoE Benefit Policy

Edwin Tam (HR Committee Chair)

• Two committee members left last year. We have new members (Roger Chuang, Ben Tai). Looking one more “worker”, who has experience with supervision or HR experience and can take action items. For example, relocation.
• Committee acts in advisory to BoE to make recommendations, including benefits, compensation, employment practices, record retention, compliance with government regulations. Examples include:

• Assisting English Pastor Search Committee on search and candidate processing
• Office Admin / Property Technician job postings and screening
• Salary recommendations.
• Overtime, Obama Care, other policies.

• Recommendations

• Create revised HR committee document, to review with HR and finance and then bring up with BoE; the current document lists BoD as responsible for many actions that HR committee would like to transfer or take responsibility for.
• Will revise personnel benefits policy and send to BoE for approval.
• Data and record retention improvements - work with IT committee for retention and privacy policies.

Report by English Pastor Search Committee

Emily Cheng (EPSC Chair)

• Pastor Tim Conkling recommended by EPSC for on-site visit and assessment for Cross Bridge lead pastor position.
• 2/2-2/7 (Thurs->Tues) visit for Tim and Evie (wife)..
• Tim has been a supported missionary at CBCGB for many years, and is also known well by some of our current and former pastoral staff (David Ro, Sandy Liu, etc.).
• Candidate weekend will include meetings and Q&A sessions with pastoral staff, BoE, EPSC, CB fellowship groups, youth group, home groups, Cross Bridge core, etc. Primarily for Cross Bridge but is open to all church.
• Will adjust the schedule to have some time for BoE wives to spend time with Evie.
• BoE approved to bring Tim Conkling on-site for interview
• Next steps:

• Email CB core on 1/14, cc pastoral staff.
• Announce to CB service on 1/15.
• Tell prayer meeting on 1/17, then CM service on 1/22.

Senior Pastor Search Committee

Yuguang He (SPSC Chair)

• Currently 6 members on SPSC, still looking for 1 more, preferably female and from Cross Bridge. Yuguang will reach out to new members.

Mission Statement

Bryan Che

• Bryan had presented in 9/2016 for help, 3 people interested.
• First meeting on1/28, to draft the mission statement.
• Goal is to have something for BoE to review within next 6 months; likely will have a draft much earlier, though the feedback and approval process is expected to require some time.

CBE Update

Yuguang He (BoE CBET rep)

• Next immediate step is to close on the driveway plan. 6 proposals currently. Will discuss in Feb BoE meeting.
• Joshua Chang collected multipurpose room preferences from CC, and distributed results to CC.

Church Ministry Matrix Review

Yuguang He

• No questions.

Review Pastor Jennifer Lin sabbatical proposal

Caleb Chang

• 7/1/2017-12/31/2017
• Proposal submitted to BoE. Many responsibilities will be taken over by Stan.
• Caleb will followup with Stan to ensure he is o.k. with the arrangement.
• BoE conditionally approved Jennifer Lin’s sabbatical approval, contingent on Stan also approving the same plan.

Brainstorm on church direction and focus

Yuguang He

• Mission statement will affect direction.
• CBE should align with and justify the vision.
• One consideration is that we have many programs doing similar things, we can look for opportunities to combine and streamline.
• Cross Bridge Leadership did an audit on programs in CB and staffing to figure out prioritize.
• Caleb and Yuguang to followup on how/whether to do something similar as CBL for CM.

2017 Ministry Review

Yuguang He

• COC for February.
• Missions reviewed 2016, needs follow-up.
• CB followup the action items from 2016 review.
• BoE to prioritize, over multiple years, which ministries should be prioritized for regular review. Yuguang shared a ministry reviews spreadsheet which can be the starting point, BoE members will individually review and edit.

(12:00pm) Caleb Chang closed in prayer.