Board of Elders (“BoE”) Meeting Minutes

        January 11, 2014

Present: Liqin Chen (Chair), Pastor Caleb Chang, Ke-Chieh Chu, Yuguang He, David Ho, Timothy Lu, Ming-Jer Tsai, Terry Yang (Secretary), Loren Shih (Board of Deacons [“BoD”] Chair), Xinwen Wang (BoD Representative)

Elder Chen opened with prayer at 9:03 am.

1.      Brief Sharing

Elders shared their reflections on the recently concluded Chinese Missions Convention (“CMC”), with more than 100 CBCGB attendees, and personal holiday travel experiences.

2.      Update on State of CBCGB

Pastor Caleb provided the following updates:

-          Successful Chinese Ministry (“CM”) baptism services over the past two weeks

-          Sunday worship attendance patterns over the past few weeks

-          Lessons learned from CMC, especially related to “post-90” (new generation born after 1993) international students in the U.S., that may redirect our future missions strategy

-          Well-attended New Year Eve CM Concert of Prayer

-          Church Building Expansion (“CBE”) and careful review of potential next steps

-          Pastoral Search for CM pastor to oversee Fellowship Ministry and Children Ministry pastor

-          Concerns over overcrowding of Chapel when used as overflow for Sunday worship

-          Potential date change for spring CM Mandarin Gospel Meeting and desire for more coordination between local churches concerning evangelism efforts

-          Stephen Ministry, especially related to replacing leaders stepping down

-          Marriage Enrichment Retreats

-          Benevolence Ministry

-          Ministry Matrix and Council Ministry Assignments

3.      BoD Updates

Deacon Loren provided updates on major BoD projects (current and under consideration), including 1) potential upgrades to church Information Technology infrastructure (such as outsourcing), policy and procedures and administration; and 2) potential improvements to pedestrian safety and parking enforcement.

4.      BoE Planning for 2014

Elder Liqin outlined his vision for the role of the BoE in the upcoming year:

-          Leadership through servanthood

-          Understanding co-worker needs and providing support, especially during times of stress and conflict

Vision and Values

BoE discussed how to lead through service and potential leadership training opportunities. Off-site, non-“business”-related retreat proposed for BoE and pastors to pray, define a vision, and plan for the future. Discussed methodology for approaching the vision discussion; tabled discussion until the February BoE meeting, with Elder assignment to review existing vision and value documentation (such as the English Ministry’s [“EM”]) and pray in advance for the guidance of the Holy Spirit in understanding the unique calling from God for our church.

Ministry Reviews

BoE discussed procedure for ministry review, including how to conduct policy reviews. During policy reviews, proposed scope restricted to policies rather than procedures, and to solicit potential revisions from ministry leaders rather than BoE drive potential revisions; BoE approved, and to identify major policies to be reviewed in 2014 offline (Elder Liqin to provide full list of existing policies and procedures to BoE). Discussed schedule of ministries to be reviewed in 2014; focus in 2014 to be on ministries not reviewed in 2013. Charge to ministry review BoE moderators to revisit completed ministry reviews under their responsibility and provide updates on action items.

BoE/Church Council (“CC”) Meetings

BoE reiterates that all pastoral staff invited to BoE meetings to provide input as non-voting members.

BoE approves off-site CC retreat in June 2014; Elder Liqin to begin organizational process.

Committee Appointments

BoE appoints Jinjie Tang as Membership Committee Chair for 2014-2015, and appoints the following members to the Ad Hoc Committee responsible for approving new members: Elders Liqin, Timothy and Terry, Pastors Caleb and Jiang Wei, and Deacon Haiguo Wu.

BoE appoints Edwin Tam as Human Resources Committee Chair for calendar years 2014-2015.

BoE charges Elder Terry to establish Ad Hoc Committee (comprised of members from CM, EM, City Outreach Ministry and MetroSouth Ministry) to address existing logistical hurdles in CBCGB’s bylaws approved in December 2013 related to voting at membership meetings, including meeting quorum, absentee ballots and multiple site/time meetings. Proposal expected to be presented to the CC at September meeting.

Elder Ministry Assignment

BoE charges Elder David with advisory role in CM spiritual formation ministry.

5.      CBE Update

Elder K.C. provided update on the status of Phase I Part I contractor negotiations, construction schedule and budget, Phase I Part II permit application process, as well as current proposed Phases II and III (which adds a second Chapel to initial proposal) in scope and budget.

6.      Additional Items

Elder Liqin provided update on pastoral staff contracts.

Elder Liqin reminded BoE of congregational information meeting at MetroSouth Ministry at 10:45 am on January 26, 2014; Elders Liqin and Yuguang to attend.

BoE began initial planning and solicitation of nominations for Elders and Deacons for 2015.

BoE charged Elder Ming with communicating to all committees defined in the bylaws approved in December 2013 to ensure future operations reflect new bylaws.

Pulpit arrangement discussion tabled to off-line or next BoE meeting.

Elder David closed with prayer at 12:57 pm.

2014年1月11日

長老團會議紀要

出席：陳利欽（主席），章開第牧師，朱克潔，何煜光，何明治，盧忠信，蔡明哲，楊德禮（秘書），施志寧（執事會主席），汪新文（執事代表）

中午9點03分陳長老做開會禱告

1.         簡要分享

長老們分享了他們參加的剛剛閉幕的2013中國差傳大會的感想。這次大會有100多名來自本教會的會眾參加。長老們還分享了他們個人節日旅行的見聞。

2.         教牧同工及教會近況報告

章開第牧師有以下報告

-        過去兩周中文堂事工的洗禮儀式非常成功

-        過去幾週參加週日崇拜人數的變化

-        參加使者差傳大會學習到的功課將會幫助重新制定以後的宣教策略，將特別關注90後（1990年之後出生）來美的留學生

-        中文堂新年跨年禱告會參加人數眾多

-        教會擴建計劃進展，需要謹慎考慮下一步

-        徵聘中文堂團契牧師和兒童事工牧師的情況

-        週日崇拜時副堂過於擁擠有擔心

-        中文堂春季佈道會有可能改期；希望同本地其他教會加強協調傳播福音

-        司提反事工近況，特別是有關改選領導事宜

-        夫妻恩愛營近況

-        慈惠事工

-        事工列表以及教牧事工職責分工

3.     執事會近況報告

執事會主席施志寧報告了執事會的幾個重要工作（已經進行的和正在考慮的）：1）更新教會信息技術運行結構（比如外包），政策，程序和管理。 2）提高教會內行人安全以及加強泊車管理。

4.     2014年長老團計劃

陳利欽長老規劃了長老團在未來一年中要承擔的角色：

-        以僕人的角色實現對教會的領導

-        理解同工的需求並提供相應的幫助，特別是在同工覺得壓力很大和意見相異的時候

異象

長 老團討論瞭如何在服侍中領導教會和領導訓練課程。提議為長老團和牧師在外舉辦一個退修會以便他們能更好地禱告，確定方向和計劃未來。討論瞭如何能更清楚認 識異象的方法；二月份的長老團會議繼續討論。長老們會分別審閱教會現有關於異象和價值的文件，並為聖靈的引導和神對我們教會的呼召而禱告。

事工檢討

長老團討論了事工的檢討程序，包括如何進行政策檢討。在檢討政策時，建議範圍僅限於政策本身而不是具體程序；應該更多地徵求各位事工領袖的意見來做出修訂而不是由長老團主導修訂。利欽長老提交了現存所有的政策和程序的文件列表給長老團，長老團同意會後討論2014年所要檢討的主要事工政策。討論了2014年的事工計劃；重點關注了2014年將要開展的事工。負責該項事務的長老需在其職責範圍內重新審定完整的事工檢討並提供情況更新。

長老團會議和教牧長執聯會

長老團重申，所有被邀請參加長老團會議的教牧同工可以發表意見但沒有投票權。

長老團同意2014年6月舉行教牧長執聯會退修會。陳利欽長老負責組織。

委員會指派

長老團指派唐進捷為2014-2015會員委員會主席，並任命以下為會員委員會成員來通過新會員：陳利欽長老，盧忠信長老，楊德禮長老，章開第牧師，韋江牧師，吳海國執事。

長老團指派譚秉遜為2014-2015人事委員會主席。

長老團指派楊德禮長老組建特別委員會，成員需涵蓋中文堂事工，英文堂事工，城區事工，以及南區事工。委員會需要解決在2013年12月通過教會憲章後存在的有關會員投票的問題，包括大會法定人數，缺席投票和多地點多時段會議。委員會預計在9月份提交一份草案。

長老事工安排

長老團決定由何明治長老擔任中文堂靈命塑造事工的顧問。

5.         教堂擴建近況報告

朱克潔長老報告了教堂擴建第一階段第一部份與承包商的談判，動工計劃和預算，以及第一階段第二部份的工程許可申請審批進展，還報告了第二和第三階段（在原計劃中加入了第二個副堂）的計劃和預算。

6.         其他事項

陳利欽長老報告了教牧同工的合同情況。

陳利欽長老提醒長老團南區事工大會將會與2014年1月26日10:45分開始。陳利欽和何煜光長老將會參加。

長老團開始初步計劃2015年度的長老和執事提名。

長老團指派蔡明哲長老與教會憲章中所設立的所有委員會聯絡已以確認新憲章的貫徹執行。

主日講員安排留在會後或下次長老團會議討論

下午12點57分何明治做結束禱告