Meeting Minutes

Board of Elders (“BoE”)

June 13, 2015

Present: Ke-Chieh Chu (Acting Chair), Pastor Caleb Chang, Yuguang He, David Ho, Timothy Lu, Jiyong Wang (Board of Deacons [“BoD”] Representative), Terry Yang (Secretary)

Absent: Liqin Chen (Chair)

Elder K.C. opened meeting with prayer at 9:04 am.

1. Brief Sharing

Elder Timothy shared major events occurring in his life.

2. Update on State of CBCGB

Pastor Caleb introduced joint pastoral report (rather than “Senior Pastor” report) on State of CBCGB:

• Recently completed Annual Church Retreat (“ACR”) over Memorial Day well received:

• Attendance: 470, with 295 Chinese Ministry (“CM”) adults
• Feedback from attendees: 100% for similar retreat next year, 85% for same retreat site next year (Nichols College)
• Small group discussion utilized during ACR for first time;

• Room assignment discussion among pastoral staff ongoing; preliminary draft to be finalized shortly;
• Pastors compiled list of potential guest speaker candidates and invite BoE to provide input;
• MetroSouth projected to begin charter membership in September 2015 in accordance with Charter Membership document submitted to BoE for approval;
• Land survey for new facility to be built on recently purchased MetroSouth property nearly complete;
• Long form for Ministry Matrix in the process of being finalized after preliminary edits by pastoral staff;
• CM summer preaching series continues on purpose of the church;
• Pastoral annual reviews in process and likely to last into fall.

3. BoD Update

Deacon Jiyong provided update on:

• Heating, ventilating and air conditioning (“HVAC”) project, which is progressing smoothly with expected completion end of June;
• Expanded parking on the hill above the Lexington main facility, which is available by permit only; some minor safety issues remain to be resolved;
• Ongoing projects to fix crumbling concrete stairs leading to the main entrance of the Lexington main facility facing Route 2 and replacement of Lexington main facility ceiling panels;
• Discussions regarding proper protocol for approval and charging of facility usage fees;
• Upcoming training for CM Sunday School co-workers;
• Enhanced Capital Fund Policy, including new capital expenditure request procedure composed of an updated application form that requires sponsorship by a Church Council member followed by 3rd party evaluation of capital expenditure request.

4. Support of CBCGB-ers in Vocational (Parachurch) Christian Ministry Policy

Elder David proposed additional revisions to policy document tabled in November 2014; BoE approved proposed revision expanding definition of mentorship.

Elder Terry to provide comparison to BoE between original tabled document from November 2014 and Elder David’s draft document for review and approval offline.

5. Memorial Weekend Retreat

Based on response from attendees and favorable financial results, BoE approves in principle Memorial Weekend Retreat for next year, contingent on responses from Nichols College, Roger Williams University and youth co-workers.

6. Benevolence Fund Committee Chair Appointment

BoE discussed potential appointments for Chair due to current Chair stepping down due to relocation and encourages committee to recruit additional members. Tabled until next month’s BoE meeting.

7. Ministry Reviews

CM Worship Committee review scheduled for August BoE meeting.

Elder Yuguang closed meeting with prayer at 1:40 pm.

2015年六月長老團會議記要

2015年6月13日

出席：朱克傑（執行主席），章開第牧師，何煜光，何明治,  盧忠信, 王繼勇(執事會代表), 楊德禮

 (秘書)

缺席：陳利欽（主席）                 

上午九點四分克傑長老做會議開始禱告。

1.        簡短分享

盧忠信長老分享了他生活中的重要事件。

2.        教會近況報告

開第牧師介紹了教會報告中的聯合牧師報告（不同於“主任牧師”報告）：

- 在國殤紀念日舉辦的教會年度退修會圓滿完成：

• 出席：470人，包括295名華語部事工成年人
• 出席人反饋意見：100%希望明年舉辦相似的退修會；85%希望在同樣的地點舉行（Nichols College）
• 第一次進行小組討論

- 教牧同工的房間分配仍在討論中；初步草案將很快擬定

- 牧師們匯集了潛在的客座講員名單希望長老會提出意見

- 南區事工計劃在2015年9月開始特許會員制度，特許會員的相關文件已提交長老會審批

- 在最近購買的南區土地上所要建立的新設施的調查表即將完成

- 教牧同工已初步修改詳細事工分配表，最終版本即將完成。

- 華語部事工講道系列繼續關於教會的目的的講道

- 牧師年度報告正在進行，預計秋季可完成

3.  執事會報告

繼勇執事報告：

- 取暖，通風和空調（HVAC）項目進行順利，預計6月底完成

- 山坡上的新停車場已可以使用，需要申請準證；一些安全問題仍待解決。

- 修理Lexington主堂正門前的樓梯和更換主堂屋頂的工程正在進行中。

- 關於教會設施使用許可以及相關費用的規定正在討論中

- 將要進行的中文主日學同工培訓

- 改進的資產基金規定，包括新的資金支出申請流程，新的申請表需要一位教牧長執聯會會員作為保證人，並由第三方評審資金支出的申請

4. 支持CBCGB會員在專業基督宣教事工中的規定

明治長老提出了最初於2014年11月完成的規定文件的附加修改；長老團通過了關於廣泛的輔導定義的修改意見。

德禮長老提供給長老團2014年11月文件以及修改後的文件的比較

5．        國殤紀念日退修會

根據退修會參加者的反饋和好的經濟效果，長老團已決定明年如果Nichols 大學, Roger Williams 大學以及青少年同工到位的話，舉行同樣的退修會。

6．        慈惠 基金會主席的任命

由於基金會現任主席離開本地，無法繼續擔任此職，長老會討論了未來主席的任命，將在下一次會議中決定

7．        事工回顧

八月份長老會將做華語部事工敬拜團回顧

煜光長老11：40分以禱告結束會議。